Speak the job spec after walking the boundary and FlowSpec drafts the quote into Xero in about 30 seconds, priced from your own Xero items. Colorbond, timber, gates, post holes, concrete, removal, and labour, all from one voice memo.
See it draft a real quote into Xero.
Sound familiar?
A standard residential job might have Colorbond along the back boundary, timber paling down one side, and a pool-compliant glass section. Add a pedestrian gate, a double gate for the driveway, post holes and concrete footings, old fence removal and disposal, and two days of labour. You walk the boundary in twenty minutes and spend the evening typing it all into Xero line by line.
You priced Colorbond panels and concrete footings months ago. The items sit in Xero with the right sell prices per metre. Now you are scrolling through the item list again, typing in the run lengths from the notes on your phone. The prices are there, just slow to reach when you are doing it by hand for the third quote this week.
Spring hits and you are measuring three boundaries in one day. Each one needs a detailed quote with different fence types, gates, removal, and concrete broken out. That is your evening gone, and the customer who gets a quote from the other fencer first usually goes with them. FlowSpec is built to get those quotes out the same day you walk the site.
Worked example
You say:
"Boundary fence for Dave Wilson, 7 Kurrajong Crescent Queanbeyan. 18 metres Colorbond 1.8 metre along the back, 12 metres timber paling down the left side, one pedestrian gate, one double gate for the driveway, 14 post holes with concrete footings, remove old timber fence 30 metres and dispose, 2 days labour."
FlowSpec drafts into Xero:
| Item | Qty | Unit Price | Amount |
|---|---|---|---|
| Colorbond Fence 1.8m (per m) | 18 | $110.00 | $1,980.00 |
| Timber Paling Fence (per m) | 12 | $90.00 | $1,080.00 |
| Pedestrian Gate | 1 | $450.00 | $450.00 |
| Double Gate (Driveway) | 1 | $950.00 | $950.00 |
| Post Hole + Concrete Footing | 14 | $65.00 | $910.00 |
| Old Fence Removal + Disposal (per m) | 30 | $25.00 | $750.00 |
| Fencing Labour (per day) | 2 | $650.00 | $1,300.00 |
| Subtotal (excl. GST) | $7,420.00 | ||
| GST | $742.00 | ||
| Total (incl. GST) | $8,162.00 | ||
Prices shown are examples. FlowSpec uses your own Xero sell prices.
How it works
Open FlowSpec on your phone and tap record. Talk through the job the way you would on a job sheet: fence type, run length, height, gates, post holes, concrete, old fence removal, disposal, labour, and the customer name and address. FlowSpec reads Colorbond, timber, aluminium slat, glass pool, chain mesh, and all the fittings that make up a fencing quote.
FlowSpec transcribes the memo, pulls out each line item, and matches it to your own Xero items at your own sell prices. Labour goes on at your day rate, GST is applied per line, and the client is matched or created in Xero from the name and address you said.
FlowSpec drafts the quote into Xero with the right line items, account codes, and tax types. Open it in Xero, check the numbers, and send. The customer has your quote the same day as the site visit, while the other fencer is still writing theirs up after dinner.
Why fencers choose FlowSpec
Fencing quotes break down by the boundary: Colorbond here, timber there, a gate in between, post holes and concrete for each, old fence out and disposed. Speak the full job spec in one pass and FlowSpec catches each line. Nothing slips through because you said it all while the measurements were fresh.
FlowSpec syncs your Xero items as your price list. Colorbond per metre, timber paling per metre, pedestrian gate each, double gate each, post hole and concrete each, removal per metre, fencing labour by the day: priced at your own sell rates, updated when you update Xero. One source of truth.
Walk the boundary, measure up, and record the job spec before you leave the property. The draft lands in Xero in about 30 seconds. Send it before you drive to the next site visit. Customers choose the fencer who quotes first, and FlowSpec makes that you.
Say "Colorbond" or "timber paling" or "aluminium slat" and FlowSpec matches the fence type. Say "pedestrian gate", "double gate", "sliding gate", "post holes and concrete", "plinth" and it finds the right Xero item. It learns your phrasing over time.
Old fence removal, disposal, stump grinding, and site clearing are standard on replacement jobs. Mention them in the voice memo and FlowSpec prices them from your own Xero items alongside the new fence and labour.
The quote lands in Xero as a real draft quote with line items, account codes, tax types, and the client matched or created. Review it, adjust if needed, and send from Xero. Your bookkeeper sees it the same way they see every other quote.
How it fits
Platforms like Tradify and ServiceM8 handle the full job lifecycle for fencers: scheduling, timesheets, job tracking, and quoting. RapidBid offers fencing-specific estimating with takeoff calculators. They are good tools for that scope.
FlowSpec does one thing: it gets the priced quote into Xero fast. If you already run Xero and your prices are there, FlowSpec is the fastest way to turn a site visit into a sent quote. Speak it, check it, send it.
Some fencers use FlowSpec alongside their job management tool: the job management platform handles scheduling and job tracking, and FlowSpec handles the quote. Others use FlowSpec and Xero alone. Both approaches work.
FAQ
It depends on what you need beyond quoting. RapidBid has fencing-specific estimating tools with takeoff calculators for fence runs. Tradify and ServiceM8 handle scheduling, timesheets, and job tracking alongside quoting. FlowSpec focuses on one thing: getting the priced quote into Xero fast. You speak the job spec after walking the boundary, FlowSpec matches each line to your own Xero items at your own sell prices, and drafts the quote into Xero in about 30 seconds. For a fencer who already has their prices in Xero and wants quotes out the same day as the site visit, FlowSpec is built for that.
Yes. A property might have Colorbond along the back boundary, timber paling down one side, and a pool-compliant glass panel section. Speak each run separately in the voice memo with the length and fence type: 15 metres Colorbond 1.8 metre, 12 metres timber paling, 6 metres glass pool fence. FlowSpec matches each line to the right Xero item at the right per-metre price.
Yes. Pedestrian gates, double gates, sliding gates, post holes and concrete footings are all standard items fencers carry in Xero. Mention them in the voice memo and FlowSpec prices them from your own Xero items. Say one pedestrian gate and one double gate for the driveway and they land on the quote at your sell prices.
Yes, and Xero is the heart of it. FlowSpec drafts the quote straight into your Xero account as a real draft quote, with line items, the client matched or created, account codes, and tax types already set. It syncs your Xero items in as your price list, so every quote uses your own numbers. You will need a Xero subscription to use FlowSpec.
Yes. FlowSpec installs to your phone home screen as a web app. Walk the boundary, measure up, then record the job spec while you are still on site. Colorbond, timber, gates, post holes, concrete, removal, disposal, labour. A draft quote lands in Xero in about 30 seconds. Send it before you drive to the next job, and the customer has your quote while the other fencer is still writing theirs up tonight.
FlowSpec handles pool fencing the same way as any other fence type. Glass pool fence panels, spigots, gate hardware, and compliance certification are line items you carry in Xero. Speak the run length and FlowSpec matches the items at your sell prices. The compliance requirements (AS 1926.1) are your responsibility as the licensed fencer, and FlowSpec carries your line items exactly as you have them in Xero.
Try the demo and see FlowSpec draft a fencing quote into Xero from a voice memo. Your Xero items, your prices, about 30 seconds.
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