Pace the yard, say the works, and the quote lays itself into Xero. Retaining wall by the lineal metre, turf by the square metre, soil by the cube, all priced from your own Xero items and drafted as a real Xero quote in about 30 seconds.
See a spoken job become a priced Xero draft in about 30 seconds.
The Landscaper's Quoting Squeeze
You measure the yard with a tape and a trundle wheel, and the numbers come back as area and volume. Here is the slow part, then the fix.
A backyard makeover is rarely one tidy line. It is 12 lineal metres of retaining wall, 60 square of turf, 8 cube of garden mix, a stack of paving, and a couple of days on the tools. By the time you are back at the kitchen table that night, the tape readings have gone fuzzy and you are converting square metres to rolls and cubic metres to trailer loads by hand, then typing every line into a quote.
Here is the fix. You say the measurements once, on site, while the wall is still in front of you. FlowSpec keeps the area in square metres and the volume in cubic metres exactly as you spoke them, matches each one to your own Xero item, and drafts the quote into Xero with your own sell prices and GST already on it. The reading stays fresh and the quote is out before the homeowner has finished their cuppa.
The numbers you walk off the yard are the numbers that land in Xero. That is the whole pitch for a landscaper, and the rest of this page shows it on a real backyard.
A Real Backyard, Quoted
Sarah at 9 Banksia Court wants the back done: a sleeper wall along the boundary, fresh turf, garden beds topped up, and two days of your time. Watch it become a Xero quote.
The lineal metres, the square metres, and the cube come through as the quantities you spoke, each against your own Xero item at your own sell price. You open the draft in Xero, give it a once-over, and send. About 30 seconds of talking stands in for the evening that quote used to cost. If you also pour slabs and paths, the concreter quoting software page covers the by-the-square side in concrete terms.
Built Around Your Xero Items
FlowSpec quotes from the price list you already keep in Xero. Here is how the area and volume work flows through it.
FlowSpec pulls your Xero items in and treats them as your price list. Turf per square metre, garden mix per cubic metre, sleeper wall per lineal metre, paving per square metre, and your labour day rate all sit there at the sell prices you already set. When you nudge a rate in Xero after the next quarry price moves, the following quote reads the new figure.
Say sixty square and FlowSpec books 60 square metres against your turf item. Say eight cube and it books 8 cubic metres against your garden mix. Say twelve metres of wall and it books 12 lineal metres against your retaining wall item. The unit you speak is the unit that lands, so the quantities match the way you measured the yard.
The first time you call garden mix “veggie blend” or a wall “sleeper retainer,” you point FlowSpec at the right Xero item once. After that it remembers. Your own words for turf grades, mulch types, and aggregate sizes become the words it knows best, so each quote gets quicker the more you use it.
What a Landscaper Gets
From the tape reading in the backyard to a draft sitting in Xero, here is what each spoken job carries with it.
Square metres for turf and paving, cubic metres for soil and mulch and road base, lineal metres for sleeper walls and edging. Say it the way you say it to your offsider, and FlowSpec reads turf, sleepers, garden mix, pavers, aggregate, and many more landscaping terms straight off your voice memo.
Each line maps to your own Xero item at your own sell price, with GST per line, the right account codes, and the right tax types. The client is matched to your Xero contacts or created from the name and address you said. You get a draft quote in Xero, ready for a quick check and send.
FlowSpec keeps to the quoting and leaves scheduling and job tracking to the tools you already run for those. If you want the wider picture on how voice-to-Xero quoting works across trades, the voice quoting for Xero in Australia page lays out the mechanics, and the comparison hub lines FlowSpec up against the other tools.
The Evenings You Get Back
A landscaping quote with area and volume can eat the better part of an hour after dark. Speak it on site and that time comes back to you.
Say each detailed yard quote takes you 40 minutes after hours, and you turn out 4 a week. Speak them into FlowSpec on site and the same 4 drop to a few minutes each. Across a month that is roughly 10 hours handed back to billable work or to dinner at home.
FAQ
For a landscaper who runs Xero, FlowSpec is built for the job. You walk the yard, say the works the way you would to your offsider, and FlowSpec drafts the quote into Xero, priced from your own Xero items, with the client matched or created, account codes set, and tax types applied. It handles turf by the square metre, soil and mulch by the cubic metre, retaining wall by the lineal metre, and paving by area, and it learns how you phrase your jobs over time. A handful of voice-quoting apps have appeared, and FlowSpec is the one that lives inside the Xero you already run and quotes from your own sell prices.
Yes. FlowSpec reads landscaping units the way you say them on site. Turf and paving come out by the square metre, soil and mulch and road base come out by the cubic metre, and retaining wall sleepers and edging come out by the lineal metre. Say sixty square of buffalo turf and eight cube of garden mix, and each line lands at the right quantity against your own Xero item, with your own sell price and GST already on it.
Yes, and Xero is the heart of it. FlowSpec drafts the quote straight into your Xero account as a real draft quote, with line items, the client matched or created, account codes, and tax types already set. It syncs your Xero items in as your price list, so every quote uses your own numbers. You will need a Xero subscription to use FlowSpec.
Yes. FlowSpec installs to your phone home screen as a web app, so you quote while you are still standing in the backyard. Pace out the wall, record the works, and get a draft quote in Xero in about 30 seconds. It holds up with muddy hands and patchy signal, which is where a lot of landscaping quotes actually get measured.
Yes. FlowSpec prices every line from your own Xero items, which means your own sell prices, the ones you have already set. When you update an item in Xero, FlowSpec picks up the change. So a backyard makeover comes out at your margin, with the sleepers, the turf, the garden mix, and your labour day rate all at the numbers you quote on.
FlowSpec is the clear pick for landscapers who quote on Xero. Speak the yard, and the priced draft lands in your books ready to send.
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