Speak the job. FlowSpec drafts the quote into the ledger you already keep, priced from your own Xero items, with the matched contact, account codes, and tax types.
See it draft a real quote into Xero.
The Short Answer
FlowSpec is voice quoting for Xero, built for Australian trades. You speak the job in plain trade language, and about 30 seconds later a draft quote is sitting in your Xero account, priced from your own Xero items.
The quote writes itself into the ledger you already keep. Each line carries the matched or created contact, the right account codes, and the correct tax types. You open Xero, read it over, and send it the way you already do. FlowSpec also learns how you quote, so your saved phrasing and your usual line items get faster the more you use it.
A Real Job
Here is one job, spoken once, walking back to the truck.
Walking to the ute, you say: “Supply and install 4 GPOs, 2 RCDs, 3 hours labour.” That is the whole input. Plain trade language, the way you would say it to your apprentice. FlowSpec reads GPO and RCD as the fittings they are, because it is built for Australian trades.
Each item matches to your own Xero items, so the GPOs, the RCDs, and the labour all come in at your own sell prices. GST and tax types flow through. The contact is matched if the customer already exists in Xero, or created from the name, phone, and address you gave.
By the time the engine warms up, the draft quote is sitting in Xero with the line items, the contact, account codes, and tax types in place. You open Xero on the drive home, read it over, and send it. The quote wrote itself into the ledger you already keep.
That is the wedge in one job. For the full step-by-step, see how to quote in Xero by voice.
What Makes It Fit
Each one keeps the quote inside the Xero you already run.
Every line comes in at your own sell prices, pulled from your Xero items. FlowSpec syncs your Xero items in as your price list, so the numbers on the quote are the numbers you already set. Change a price in Xero and the next quote uses it.
Give the customer name, phone, and address, and FlowSpec matches the contact in Xero or creates it. The quote lands attached to the right person, ready to send, with the detail filled in for you.
A real Xero draft quote, with the line items, account codes, and tax types in place. It waits in Xero for your review, so the quote sits exactly where your bookkeeping already lives.
FlowSpec remembers your phrasing, your templates, and your pricing formulas. The way you say a job maps to the items you mean, and the more you quote, the more it fits the way you already talk. It understands GPO, RCD, PRV, TMV, and plenty more out of the box.
What You Need
FlowSpec sends quotes to your Xero, so Xero is the one thing it runs on.
A Xero subscription
FlowSpec reads your Xero items for pricing and drafts the quote back into Xero. If Xero already holds your sell prices and your contacts, FlowSpec uses what is there.
The phone in your pocket
FlowSpec installs to your home screen as a Progressive Web App on any phone, so you record the job and review the draft right there. Native iOS and Android apps are on the way.
Your own trade language
Speak the way you already do on site. FlowSpec reads the abbreviations and learns your phrasing, so the words you use map to the Xero items you mean.
Where FlowSpec Sits
A handful of voice-quoting apps have appeared. Here is the honest read on the named ones, with FlowSpec stating what it does. For the full side-by-side, head to the compare hub.
FlowSpec
Voice to a Xero draft quote, priced from your own Xero items, with the matched contact, account codes, and tax types. Built for Australian trades, and it learns how you quote.
QuoteMate
Voice quoting that prices from supplier catalogues like Reece and Bunnings, and pushes an invoice to Xero. FlowSpec prices from your own Xero sell prices and drafts the quote.
GRUNT
A strong, cheap standalone voice quoter at $19.99/mo. FlowSpec lives inside your Xero. For someone who keeps their books elsewhere, GRUNT may suit.
ServiceM8
Runs the whole field-service business with scheduling, dispatch, timesheets, and invoicing, plus a dictation-to-note and AI Auto-Quote feature. FlowSpec does the spoken Xero quote and leaves the rest to the tools you already use.
Xero itself
Quoting in Xero is manual entry. FlowSpec adds the voice layer on top, so the quote drafts itself into the Xero you already run.
Weighing it up for 2026? Read the best voice quoting software for Australian tradesmen.
FAQ
Yes. FlowSpec is a voice-to-Xero quoting tool for Australian tradesmen. You speak the job in plain trade language, and FlowSpec drafts a priced quote straight into your Xero account as a real draft quote. It takes about 30 seconds from spoken memo to draft in Xero, so you can quote walking back to the truck and have it waiting in Xero by the time you sit down.
Yes. FlowSpec prices every line from your own Xero items, your own sell prices. It syncs your Xero items in as your price list, so when you say a fitting or a length of cable, the quote shows the price you already set in Xero. Update an item in Xero and every quote after that uses the new figure.
FlowSpec drafts a complete Xero quote: the line items from what you spoke, each priced from your Xero items, the matched or created contact with name, phone, and address, plus the correct account codes and tax types. It lands in Xero as a draft so you review it and send it from Xero the way you already do.
A Xero account and a phone. FlowSpec sends quotes to your Xero, so a Xero subscription is the one requirement. FlowSpec runs as a Progressive Web App that installs to your home screen on any phone, so you record the job and review the draft right there. Native iOS and Android apps are on the way.
Yes. FlowSpec is built for Australian trade contractors and understands trade slang and abbreviations like GPO, RCD, PRV, and TMV, plus many more. It learns each user's own phrasing over time, GST and tax types flow through to Xero, and it serves concreters, electricians, plumbers, gasfitters, HVAC, carpenters, landscapers, painters, and builders across Australia.
FlowSpec is the clear fit for trades who run on Xero. It comes as one all-inclusive, per-seat plan, and watching it draft a real quote into Xero takes about a minute.
Try the demo