Plenty of apps now let you speak a job and get a quote. The choice comes down to one question: where does the quote need to land? For a tradesman on Xero, FlowSpec drafts the quote into Xero from your own prices, and that decides it.
Published 4 June 2026. See it draft a real quote into Xero.
The one question that decides it
Voice quoting has gone from a curiosity to a real category. A handful of apps now take a spoken job and turn it into a quote, and the gap between them comes down to one thing. Ask where the finished quote needs to live. If you run your books in Xero, you want the quote to land in Xero, priced from your own items, ready to send.
That is the lane FlowSpec is built for. You speak the job and FlowSpec drafts a priced quote straight into Xero in about 30 seconds, using your own Xero items, with the matched contact, account codes, and tax types. The rest of this shortlist is honest about the field. Some apps cost less, some run your whole job book, and a couple suit anyone quoting outside Xero. Read on, then weigh it against the one question above. For the full picture, our comparison hub links every tool side by side, and voice quoting for Xero in Australia goes deeper on the Xero-native path.
The Shortlist
Ordered for the tradesman who runs on Xero. Move the order around for your own situation: that is exactly what the one question is for.
Voice-to-Xero quoting built for Australian trades. Speak the job, FlowSpec drafts a priced quote into Xero with the matched contact, account codes, and tax types. One all-inclusive, per-seat plan.
A strong, low-cost voice quoter that builds quotes on its own platform. $19.99/mo. A fair pick for anyone quoting outside Xero. See the full FlowSpec vs GRUNT breakdown.
Prices from supplier catalogues such as Reece and Bunnings, then pushes an invoice to Xero. Around $25/mo. Good for estimating from supplier cost.
Runs scheduling, dispatch, timesheets, and invoicing. Offers dictation to a note plus an AI Auto-Quote feature, with a two-way Xero sync add-on. Around $29 to $379/mo.
Full job book with manual quoting and a two-way Xero sync. Around $39/mo. A clean all-in-one for sole traders and small crews.
Takes voice and syncs quotes, contacts, and invoices to Xero, MYOB, or QuickBooks. Around $50 to $75/mo. Built generic, so AU trade slang sits with the user.
The Deciding Criterion
A voice app that builds a quote on its own platform leaves you a second step: get that quote into Xero. You rekey the lines, match the contact, set the tax type, and pick the account code. That is the double entry most tradespeople do every quote without noticing the cost.
FlowSpec removes that step by starting and finishing inside Xero. It reads your Xero items as your price list, so every line is priced from your own sell prices. It matches or creates the client in Xero. It writes the finished draft quote into Xero with the right account codes and tax types. One voice memo, one draft quote, sitting in the Xero you already run. For a deeper look at that path, read voice quoting for Xero in Australia.
At a Glance
| Tool | Voice to quote | How it meets Xero | Prices from | AU trade built | Price |
|---|---|---|---|---|---|
| FlowSpec | Yes, purpose-built | Drafts the quote into Xero | Your own Xero items | Yes | One per-seat plan |
| GRUNT | Yes | Standalone platform | Own | Yes | $19.99/mo |
| QuoteMate | Yes | Pushes an invoice, creates contacts | Supplier catalogues | Yes | ~$25/mo |
| ServiceM8 | Dictation plus AI Auto-Quote | Two-way sync (add-on) | Own catalogue | Yes | ~$29 to $379/mo |
| Tradify | Manual quoting | Two-way sync | Own / manual | Yes | ~$39/mo |
| JobJot | Yes | Syncs docs to Xero, MYOB, QuickBooks | Own | Generic | $50 to $75/mo |
Pricing is indicative as of June 2026. Plans and features change, so check each vendor’s site for current numbers before you sign up.
Worked Example
Take Mick, a domestic sparky around Canberra. He runs his books in Xero and quotes about five jobs a day: a switchboard upgrade here, a few GPOs and a downlight run there, an RCD swap on the way home. His items already live in Xero, his own sell prices, the way he likes them.
With a standalone voice app, Mick speaks the job and gets a tidy quote on that app. Then comes the second step. He opens Xero, finds the client or creates them, rekeys each line, sets GST, and picks the account code. Call it five minutes a quote times five quotes: roughly half an hour of double entry a day, most of it at the kitchen table after the kids are down.
With FlowSpec, the job goes one way. Mick says: “Quote for Sarah at 14 Bourke Street, switchboard upgrade, eight new GPOs, two downlights, and an RCD.” In about 30 seconds the draft quote is in Xero, priced from his own items, with Sarah matched as the contact and the tax types and account codes already set. He reviews on the drive and sends from the app. The half hour of rekeying turns into the time it takes to talk. That recovered time, every day, is the case for the Xero-native path.
Fair’s Fair
FlowSpec wins the Xero lane. Outside it, several of these are the better call, and here is when.
If you quote by voice and your books live somewhere other than Xero, GRUNT at $19.99/mo is a clean, capable standalone. It does real voice-to-quote and keeps your monthly cost low.
If you build estimates off supplier catalogues such as Reece or Bunnings and want an invoice pushed to Xero, QuoteMate fits that flow. FlowSpec prices from your own Xero sell prices instead.
If you need scheduling, dispatch, and invoicing alongside quoting, these run the lot with their own quoting built in. FlowSpec does the spoken Xero quote and leaves the rest to the tools you already use.
If you span Xero, MYOB, and QuickBooks, JobJot syncs documents across all three. It is built generic, so AU trade slang sits with you. FlowSpec is AU-trade-built and prices from your own Xero items.
If your books are in Xero and quoting is your bottleneck, FlowSpec is the cleanest fit. It learns your phrasing, reads your trade slang, and drafts the quote into Xero from your own prices. Compare it head to head on our comparison hub.
How to Choose
Run your situation through these and the shortlist sorts itself.
On Xero, you want the quote to draft itself into Xero from your own prices, which points to FlowSpec. On another platform, GRUNT or JobJot suit better.
If quoting is the slow part, a specialist voice quoter earns its keep. If you also need scheduling and dispatch, ServiceM8 or Tradify run the lot.
FlowSpec prices each line from your own Xero items. QuoteMate prices from supplier catalogues. Pick the one that matches how you set your numbers.
FAQ
It depends on one question: where does the quote need to land? For an Australian tradesman who runs on Xero, FlowSpec is the best fit. You speak the job and it drafts a priced quote straight into Xero in about 30 seconds, using your own Xero items, with the matched contact, account codes, and tax types. GRUNT is a strong, cheap standalone voice quoter at $19.99/mo and suits someone who quotes outside Xero. QuoteMate prices from supplier catalogues such as Reece and Bunnings and pushes an invoice to Xero. ServiceM8 and Tradify run the wider job-management side and handle quoting their own way. JobJot captures voice and syncs documents to Xero, MYOB, or QuickBooks and is built generic rather than for AU trades.
FlowSpec is built around Xero. It reads your Xero items as your price list, prices each line from your own sell prices, and drafts the finished quote into Xero as a real draft with the matched or created contact, account codes, and tax types. QuoteMate connects to Xero by pushing an invoice and prices from supplier catalogues. ServiceM8 and Tradify offer a two-way Xero sync as part of their wider job tools. JobJot syncs documents across Xero, MYOB, and QuickBooks. If the quote itself needs to land in Xero from your own prices, FlowSpec is the closest fit.
Yes. GRUNT runs at $19.99/mo and QuoteMate sits around $25/mo. FlowSpec runs one all-inclusive, per-seat plan, and you can see the current number on the pricing page. The honest way to read price is by what each tool does. GRUNT and QuoteMate keep quoting on their own platform, and QuoteMate prices from supplier catalogues. FlowSpec prices from your own Xero items and drafts the quote into Xero with the contact, account codes, and tax types, so the saving shows up as time: one voice memo replaces the double entry of building the quote in one app and rekeying it into Xero. For a sparky quoting several jobs a day on Xero, that recovered time can add up to hours back each week.
Several take voice. FlowSpec, GRUNT, QuoteMate, and JobJot all accept a spoken job and turn it into a quote. ServiceM8 offers dictation to a note plus an AI Auto-Quote feature. The difference is where the structured, priced result ends up. FlowSpec turns trade speech such as GPO, RCD, PRV, and TMV into priced Xero line items and drafts the quote into Xero, learning your own phrasing over time. So you can quote hands-on-tools without sitting down to type.
A sole trader who already runs on Xero gets the cleanest path from FlowSpec. You speak the job and the quote drafts itself into the Xero you already use, priced from your own items, ready to send. There is no second app to maintain and no rekeying. If you quote outside Xero or want the lowest monthly price, GRUNT at $19.99/mo is a fair standalone choice. If you also need scheduling and dispatch for a small crew, ServiceM8 or Tradify cover that ground with their own quoting built in.
Run on Xero and want the quote to draft itself in, priced from your own items? Try the demo and watch FlowSpec turn a spoken job into a Xero quote.
Try the demoXero subscription required.