Say “hot and cold runs, mixer, trap, isolation valves, 4 hours labour” and FlowSpec drafts the quote into Xero in about 30 seconds, priced from your own Xero items, in plumbing shorthand.
See it draft a real quote into Xero.
The Shorthand
You already describe a rough-in out loud to your apprentice in ten seconds. FlowSpec listens the same way and turns that shorthand into a real Xero quote, priced from your own Xero items.
FlowSpec keeps the phrasing you use and the line items you reach for, so the second bathroom quote drafts faster than the first. Your shorthand becomes its shorthand.
Every line comes from your own Xero items, which are your own sell prices, the rates you already charge. A quote reflects what you charge today, and it stays current when you edit an item in Xero.
Say the customer name, phone, and address as you go. FlowSpec matches an existing Xero contact or creates a fresh one, so the quote already has the right client on it.
A real draft quote lands in Xero with the line items, account codes, and tax types in place. You open Xero, give it a glance, and send it from there.
Sound Familiar?
You walk out of a bathroom rough-in and carry every fitting, length of pipe, and valve in your head until you get home. The flexis and stop taps slip away. The job takes 45 minutes to write up well after it is fresh.
A 400-page catalogue sits open on the laptop while you look for 15mm brass fittings. By the time you land on the page, the thread of the quote has wandered off and the whole thing stretches out.
You rebuild the whole job in Xero line by line after dinner. The customer who wanted it fast has already rung the next plumber. A faster draft keeps that job yours.
How It Works
Speak the rough-in on site, and reclaim the kitchen table after dinner. See it run live on the voice quoting for Xero walkthrough.
Talk through it like a callout sheet. “Hot and cold runs, mixer, trap, isolation valves, 4 hours labour.” Record a voice memo or type it out. It runs on site with wet hands and patchy signal.
FlowSpec matches every item, mixers, copper, poly, PVC, flexis, stop taps, and cisterns, to your own Xero items, which are your own sell prices. GST sits on every line at the right tax type.
A fully priced draft quote lands in your Xero account with the line items, the matched or created contact, account codes, and tax types set. Review it, adjust if you like, and send it from Xero before you leave the driveway.
A Real Job
Here is the kind of memo a plumber speaks on the way to the van, and what FlowSpec drafts into Xero from it.
“Bathroom rough-in for the Hendersons at 14 Banksia Street. Hot and cold runs, one mixer, one trap, two isolation valves, and 4 hours labour.”
Features
The parts that win back your time on every quote.
Say “PRV” and FlowSpec hears the pressure reducing valve. It understands plumbing shorthand, TMV, pex, poly, PVC, cistern, flexi, mixer, stop tap, and hundreds more. Talk the way you talk on site.
FlowSpec syncs your items straight from Xero. Every line is priced from your own Xero items, which are your own sell prices, the rates you already charge. Edit an item in Xero and FlowSpec stays current with it.
A draft quote lands in Xero with the contact matched or created, account codes set, tax types applied, and GST calculated. Open Xero, review the draft, and send it.
Where FlowSpec fits
A handful of voice-quoting apps have appeared. Some price from supplier catalogues and push an invoice across, and some stay standalone outside your books. FlowSpec lives inside the Xero you already run and prices from your own Xero items. Weigh it up on the compare hub.
Hold a gas ticket too? The same voice-to-Xero flow covers your gas work on the gasfitter quoting software page.
Many plumbers spend 45+ minutes per quote after dinner. That adds up to 5+ hours a week of admin you win back.
FAQ
The best fit depends on whether you run Xero. If you do, FlowSpec is built for you: speak a job in plumbing shorthand and it drafts a priced quote straight into Xero, using your own Xero items as the price list, with the client matched or created, account codes set, and tax types applied. It is AU-trade-built and it learns how you quote over time. A handful of voice-quoting apps have appeared, and some price from supplier catalogues or stay standalone outside your accounting. The plumber on Xero who wants the quote to land in Xero gets the most from FlowSpec.
Yes. FlowSpec recognises PRV, TMV, pex, poly, PVC, mixer, cistern, flexi, stop tap, ball valve, gate valve, backflow, tempering valve, and hundreds more. Talk the way you would on a callout sheet or to another plumber, and FlowSpec matches each item to your own Xero price list. It also learns your own phrasing the more you quote, so the words you use stick.
Yes. FlowSpec drafts a real quote into your Xero account with the line items, the matched or created contact, account codes, and tax types already set. You review it, adjust anything you like, and send it from Xero. FlowSpec needs a Xero subscription, since the quote lands in the Xero you already run.
Yes. FlowSpec installs to your phone home screen as an app and works from the bathroom you are standing in. Tap record, walk through the rough-in out loud, and the draft is in Xero by the time you reach the van. Speak the job once while it is fresh, and the quote is ready before the next call.
Yes. FlowSpec prices every line from your own Xero items, which are your own sell prices, the rates you already charge. It syncs your Xero items in as your price list, so a quote reflects what you charge today. Update an item in Xero and FlowSpec stays current with it.
Speak the rough-in from the bathroom and let the draft land in Xero. One all-inclusive, per-seat plan with every feature and unlimited quotes.
Try the demoSee it draft a real quote into Xero. Setup takes 2 minutes.