Say “new continuous flow unit, TMV, PRV, two and a half hours labour” into your phone, and FlowSpec drafts the quote into Xero, priced from your own Xero items, in about 30 seconds. It is gas-job shorthand turned into a Xero draft before you pack the van.
See it draft a real gas quote into Xero.
Sound Familiar?
You eyeball the unit on the side of the house, count the bends, work out where the new pipework goes, and quote on the spot. Hours later the TMV, the regulator, and the sleeving through brick have slipped your mind, so the quote takes twice as long while you keep going back to add the bits.
Prices on the continuous flow units moved last quarter, and the exact figure has gone. So you stop, dig out the model number, and squint at a price on a six-inch screen while the customer waits on a number from you.
Three callouts today, three quotes still to write. The kids are in bed and you are at the kitchen table typing line items into Xero one at a time. There is a faster way to get these out and keep your evening.
How It Works
Talk through the gas job and FlowSpec handles the line items, the pricing from your own Xero items, and the Xero draft.
Talk through it like a callout sheet. “Removing a storage unit, fitting a continuous flow, TMV, PRV, isolation valve, 2m of 20mm copper, sleeving, gas test and cert, two and a half hours labour.” Record a voice memo or type it. Works on site with your hands full and patchy reception.
FlowSpec matches every item, the unit, the copper, the fittings, the regulator, the valves, to your own Xero items at your own sell prices. Update a price in Xero and the next quote carries it through. GST is calculated on every line.
A priced, GST-calculated draft quote lands in your Xero account with the right line items, the matched or created contact, account codes, and tax types. Review it, adjust it, send it from Xero. Done before you pack the van.
Features
Built side by side with working tradesmen, nothing assumed. The parts that save you hours on site and after hours.
Say “TMV” and “PRV” the way you would on site. FlowSpec reads gas riser, gas regulator, instantaneous, storage HWU, MDPE poly, copper gas line, isolation valve, gas test, and hundreds more. It learns your own shorthand, so the matches get sharper every quote.
FlowSpec prices every quote from your own Xero items. Every continuous flow unit, every fitting, every length of copper, and your labour rate come from your own sell prices in Xero. Change a price in Xero and FlowSpec carries it through. The numbers your customer sees are the numbers you set.
The draft quote lands in Xero with the right account codes, tax types, and the matched or created contact, GST calculated. Skip the late-night re-typing and the double entry. Review it, send it, move on to the next callout.
Works for Every Gas Job
Continuous flow swaps, storage units, heat pumps. Walk through the existing setup, talk out the new install, and FlowSpec prices the unit, the TMV, the PRV, the copper, the sleeving, and the labour from your Xero items. The small bits that slip your mind are captured too.
Gas cooktop replacements, new oven runs, BBQ point installs. Describe the appliance, the gas line route, the isolation valves and bayonet fittings, the gas test, the certificate, then send the quote from the kitchen.
New meter assemblies, gas risers, regulator changes, MDPE poly runs. Talk through the run, the fittings, the meter assembly, the connection point, and FlowSpec builds the quote while you finish on site.
Kitchen renos, outdoor kitchens, new bathrooms with gas hot water. Long material lists with copper, fittings, valves, sleeving, and multiple appliances. Speak the whole list once and the line items land in Xero, even on the big jobs.
The Difference
Worked Example
Here is what a gas hot water replacement quote looks like in FlowSpec: new unit, TMV, PRV, and 2.5 hours labour.
What you say
“Removing the old storage unit from the side of the house, fitting a new continuous flow. TMV, PRV, isolation valve, two metres of 20mm copper, sleeving where it goes through the brick. Gas test and certificate. Two and a half hours labour, including disposal of the old unit.”
What drafts into Xero
GST is calculated on every line, priced from your own Xero items. Anything FlowSpec wants you to confirm gets flagged for a quick price check before sending, so every line reaches the customer with a real figure on it.
Where FlowSpec Fits
Plenty of trade tools help you run the wider business. FlowSpec stays tight on one job: turning the spoken gas quote into a Xero draft, priced from your own Xero items, with account codes and tax types in place. A handful of voice-quoting apps have appeared, and the FlowSpec difference is that the quote drafts straight into the Xero you already keep your books in.
Want the full picture? See the side-by-side comparison hub for how FlowSpec lines up against the other quoting tools. If you run general plumbing alongside gas, the plumber quoting app page covers that work, and if you do mechanical services and climate control, the HVAC quoting software page speaks that language.
For Licensed Gasfitters
FlowSpec is a quoting tool. You hold the gas certificate, the gas test record, and the compliance paperwork under your state's gas-work rules, the way you always have. FlowSpec keeps your quote fast and accurate and drafts it into Xero, so your after-hours time goes back to you and your time on the tools stays on the tools.
FAQ
FlowSpec suits gasfitters who run on Xero and want the quote written from their voice. Speak the job from the side of the house, and FlowSpec drafts a priced quote straight into Xero in about 30 seconds, using your own Xero items for the unit, the copper, the valves, and the labour. It reads gas language like TMV, PRV, and continuous flow, and it learns how you phrase a job so the matches get sharper with each quote.
Yes. FlowSpec recognises TMV, PRV, gas riser, gas regulator, gas meter, instantaneous hot water unit, storage hot water, gas cooktop, gas test, copper gas line, MDPE poly, sleeving, bayonet fitting, isolation valve, and hundreds more gas and plumbing terms. Talk the way you would on a callout sheet, and FlowSpec matches each term to the right item from your Xero price list. It also learns your own shorthand over time.
Yes. FlowSpec drafts the quote straight into your Xero account, with line items, the matched or created contact, account codes, and tax types, and GST calculated on every line. A Xero subscription is what you need to run it. The draft lands ready for you to review and send, so your bookkeeper or BAS agent sees clean data from day one.
Yes. FlowSpec is built for the side of the house and the front seat of the van. Tap record, talk through the gas job like a callout sheet, and FlowSpec builds the draft. It installs to your phone home screen as a web app, so you quote between callouts and the draft is waiting in Xero by the time you pack up.
Yes. FlowSpec prices every quote from your own Xero items, so the unit, the fittings, the copper, and your labour rate come from your own sell prices in Xero. Update a price in Xero and FlowSpec carries it through on the next quote. The numbers your customer sees are the numbers you set.
Related
For the general plumbing you do alongside gas, this is the page for the rest of your work.
Mechanical services and climate control, quoted by voice into Xero the same way.
The hub: FlowSpec side by side with the other quoting tools, by category.
FlowSpec is the clear fit for gasfitters on Xero. Try the demo and watch it draft a real gas quote into Xero from your voice. One all-inclusive, per-seat plan, with the current price on the pricing page.
Try the demoSee it draft a real gas quote into Xero. Setup takes 2 minutes.