Talk through a job on site like you would to your apprentice, and FlowSpec turns it into a priced Xero quote in 30 seconds. Real supplier prices, GST auto-calculated, draft straight to Xero.
First 5 sent-to-Xero quotes (or 7 days, whichever first) on us. Built for Australian sparkies, plumbers, and HVAC techs.
What Voice Quoting Means
Voice quoting software lets you describe a job out loud and turns the spoken description into a structured, priced quote. FlowSpec is voice quoting purpose-built for Australian trade contractors who already use Xero. Talk through the materials and labour the way you would on site, and a draft quote lands in your Xero account in around 30 seconds.
The advantage over typing: you stay focused on the job, your hands stay free, and you get more quotes out faster. Most tradesmen report 5+ hours a week saved on quoting admin.
How It Works
Voice in. Priced quote out. No retyping at the kitchen table.
Open FlowSpec on your phone, tap record, and describe the job naturally. Trade abbreviations like GPO, RCD, PRV, and TMV are understood out of the box. Works on site with dirty hands and dodgy signal.
Your voice memo is transcribed, line items are extracted, and each item is priced from your real Xero supplier list. GST is auto-calculated. Always your actual prices, not estimates.
One tap sends a draft quote to Xero with line items, contacts, and tax types already set. Review, hit send, and you're onto the next job.
Why Voice Beats Typing
A typed quote takes 5 to 10 minutes if you have to look up prices. A voice quote in FlowSpec takes about 30 seconds. Across 10 quotes a week, that's an evening back.
Quote while you walk the job, not after. Your eyes stay on the install, your hands stay free for measuring and pointing. No clipboard, no fiddling with a phone keyboard.
If you quote in 30 seconds and the next sparkie quotes in two hours, the customer has already chosen you. First quote often wins.
FlowSpec syncs your items from Xero, so every quote uses your actual supplier costs. Margins stay protected, no rounding-up-and-hoping.
Built For
FlowSpec recognises trade-specific abbreviations and shorthand for the trades that quote materials and labour from a job site:
Other trades welcome too. If you quote materials and labour and bill through Xero, FlowSpec is built for you.
FAQ
Voice quoting software lets a tradesman describe a job out loud, and the software automatically turns the spoken description into a structured, priced quote. FlowSpec uses OpenAI Whisper for speech recognition plus trade-specific language understanding to extract line items, match them to your real supplier prices in Xero, and create a draft Xero quote in around 30 seconds. Say something like "12 GPOs and 3 RCDs at 14 George Street for John Smith, run 30 metres of TPS, 6 hours labour" and FlowSpec produces a fully itemised Xero quote with each component priced from your real Xero supplier list. Faster than typing, and you can do it from the ute before you've left the driveway.
Typing a quote on site is slow. Hands on the keyboard means hands off the job, and dirty hands on a touchscreen is its own problem. Voice is faster, around 30 seconds versus 5 to 10 minutes of typing on a phone keyboard, and you can do it while you walk through the install or drive home. That means admin stops eating your evenings, and your quote lands in the customer's inbox while competitors who type are still typing. More quotes out the door per day, faster turnaround, lead still warm.
Yes. FlowSpec recognises hundreds of trade abbreviations across electrical (GPO, RCD, RCBO, MCB, DB, TPS, XLPE), plumbing and gasfitting (PRV, TMV, pex, poly, PVC), and HVAC (VRV, FCU, AHU, condenser, evap, split system), plus everyday tradesman shorthand (choc block, batten holder, sub-main, choccy, downlight). Talk the way you would on site. No need to spell things out or use full product catalogue names. The model is trained on real Australian tradesman language, not just product specs, so it picks up the way you actually describe a job out loud.
Australian trade contractors who quote materials and labour. That includes electricians (sparkies), plumbers, gasfitters, HVAC technicians, refrigeration mechanics, and the trades that look like them on a job site. The common thread is quoting on site rather than at a desk: walk through the install, talk through what's needed, have a priced Xero quote ready by the time you're back in the ute. If you bill through Xero and you're sick of typing quotes after dinner, FlowSpec is built for you.
Yes. FlowSpec uses OpenAI Whisper, the same speech-recognition model used in production apps. Whisper handles construction site noise, traffic, wind, and accented Australian English well. You review the transcription before sending so anything misheard can be corrected.
Voice transcription is highly accurate for clear speech. Line-item extraction is reviewed by you before the quote is sent to Xero, so you catch any mishearing before the customer sees it. Pricing comes from your real Xero supplier list, not estimates, so quoted figures match your actual costs.
First 5 sent-to-Xero quotes (or 7 days) on us. Setup takes 2 minutes.
Start free