Tradify is a job management platform from New Zealand that covers quoting, scheduling, timesheets, and invoicing for trade businesses. FlowSpec does one thing deeply: speak the whole job and get a priced quote drafted into Xero from your own items in about 30 seconds. Here is how they compare for Australian tradies.
See it draft a real quote into Xero.
Side-by-Side
| Feature | FlowSpec | Tradify |
|---|---|---|
| Voice input | Yes, whole-job natural language | No voice quoting |
| How quoting works | Speak the job, AI parses all line items at once | Add items from product list, templates, or kits |
| Speed to draft | About 30 seconds | Manual line-by-line entry |
| Xero connection | Two-way API: syncs items in, drafts quotes out | Syncs invoices, contacts, and payments |
| Prices from | Your own Xero items | Separate product list maintained inside Tradify |
| Learns your phrasing | Yes, per-user phrase memory | No voice, no phrase learning |
| Job scheduling | Quoting specialist | Drag-and-drop scheduler with crew assignment |
| Timesheets | Via Xero or your payroll app | Built-in timesheets that flow into invoicing |
| Invoicing | Via Xero (quote to invoice) | Built-in invoicing with Xero sync |
| Mobile app | Web app (native apps coming soon) | Native iOS and Android apps |
| Pricing model | One plan, per seat (AUD) | 3 tiers, per user (USD, AUD rate locked at sign-up) |
| Billed in AUD | Yes | USD pricing, AUD equivalent locked at sign-up |
| Built for Australian trades | Yes, Australian company (Canberra) | New Zealand company, available in AU |
| Try it | The demo drafts a real quote into Xero | 14-day free trial |
| Price | One all-inclusive, per-seat plan (AUD) | ~A$48/user Lite, ~A$52/user Pro, ~A$62/user Plus |
Tradify is a job management platform built for small trade businesses across Australia and New Zealand. FlowSpec is an Australian-built Xero quoting specialist with whole-job voice parsing. Different tools for different workflows.
Quoting Approach
FlowSpec listens to a voice memo and produces a priced quote. Tradify uses templates, kits, and manual entry.
Tradify gives you a structured quoting workflow with templates and kits that speed up repeat jobs. FlowSpec gives you a faster path to the quote itself: speak the job, get a draft in Xero with your own sell prices on every line. For tradies who quote several jobs a day from site, that difference in seconds adds up across the week.
Xero Depth
Both tools connect to Xero. Where your prices live and how the quote gets there are different.
FlowSpec syncs your Xero items in as your price list, so every quote is priced at your own sell rates with your markup already in. It drafts a real Xero quote with line items, the matched or created contact, account codes, and tax types. The quote sits in Xero ready to review and send. Xero is your system of record throughout.
Tradify maintains its own product and price lists. You set up items inside Tradify with your sell prices, or import them from a CSV. Tradify syncs invoices, contacts, and payments with Xero, but your quote pricing lives inside Tradify, separately from your Xero item catalogue. If your bookkeeper updates prices in Xero, you update them in Tradify too.
FlowSpec treats Xero as the single source of truth and works within it. Tradify treats itself as the hub and syncs the accounting data to Xero. For a tradesman whose bookkeeper already has Xero set up with items and sell prices, FlowSpec uses that work directly. Tradify asks you to maintain a second copy. You can read the longer walkthrough at voice quoting for Xero in Australia.
Scope
FlowSpec goes deep on one step. Tradify covers the full job lifecycle.
FlowSpec is built to get a quote from your head into Xero as fast as possible. Voice input, trade slang recognition, per-user phrase memory, disambiguation, and your own Xero sell prices on every line. Everything after the quote (invoicing, payments, reporting) stays in Xero where your bookkeeper already works.
Tradify covers the full job lifecycle in one platform. Create an enquiry, quote the job, schedule staff, track time, raise purchase orders (Plus plan), invoice the client, and collect payment. For a business that wants every step in one system, Tradify replaces several separate tools.
The choice depends on what you need. If your bottleneck is getting quotes out fast and you already run Xero for the rest, FlowSpec solves that step deeply. If you want one platform from enquiry to invoice, Tradify covers more ground. The two are complementary: some businesses could use FlowSpec for quoting speed and Tradify for scheduling, though most will pick one workflow.
A Worked Example
Say Sarah runs a small electrical business and keeps her sell prices in Xero. Here is how the same switchboard job quotes on each tool.
The job, spoken from site:
“Switchboard upgrade, remove old ceramic fuse board, supply and install new 24-pole board with main switch, six RCDs, twelve circuit breakers, surge protector, label everything, and four hours labour.”
On FlowSpec
Sarah speaks the whole job in one take from the customer’s garage. FlowSpec matches “24-pole board”, “RCD”, “circuit breakers”, and “surge protector” to her Xero items at her sell prices, sets the GST, and drafts the quote into Xero with the contact, account codes, and tax types in place. The total reflects her actual margins, ready to review and send from Xero in about 30 seconds.
On Tradify
Sarah opens Tradify, creates a new job, then builds the quote by adding each item from her product list or a saved switchboard kit: the 24-pole board, six RCDs, twelve breakers, surge protector, labels, and labour. She sets the quantity and price for each line, attaches the customer, and sends the quote as a PDF or through Tradify’s customer view. The invoice syncs to Xero later when the job is complete.
Because Sarah’s sell prices already live in Xero, FlowSpec quotes straight from her own books, and the whole job goes from voice to Xero draft in one step.
Fair’s Fair
Tradify is trusted by over 60,000 tradespeople worldwide. If any of these fit how you work, it is worth evaluating.
You want one platform from enquiry to invoice
Tradify covers the full job lifecycle: enquiries, quoting, scheduling, timesheets, invoicing, and basic reporting. For a business that wants every step in one app, Tradify replaces several separate tools and keeps everything connected.
You need staff scheduling and timesheet tracking
Tradify includes a drag-and-drop scheduler for assigning jobs to staff, plus built-in timesheets that feed into invoicing and payroll. For a team with multiple tradies in the field, that coordination layer is Tradify’s core strength.
Your team uses Android phones
Tradify has a fully native Android app with the complete feature set, which is a genuine advantage over some competitors that are iOS-first. If your crew runs Samsung or other Android devices, Tradify works well on them out of the box.
You use MYOB or QuickBooks rather than Xero
Tradify integrates with Xero, MYOB, and QuickBooks Online. If you are on MYOB or QuickBooks, Tradify covers your accounting integration where FlowSpec does not (FlowSpec is Xero-only).
The FlowSpec Fit
FlowSpec is built for the tradesman who runs on Xero and wants the fastest path from a spoken job to a priced quote.
Your sell prices already live in Xero
FlowSpec syncs your Xero items in as your price list and quotes at your own sell prices, your markup included. Tradify maintains its own product list, so you either re-enter your pricing or import it from a CSV, and keep both copies in sync when prices change.
You want to speak the job and get a Xero draft
Speak the job from the ute in natural language and FlowSpec reads your trade slang, matches your Xero items, sets the GST, and drafts the quote. One voice memo, one complete quote. No product list browsing, no template selection, no line-by-line entry.
Quoting is your bottleneck, scheduling is handled
If you are a sole trader or small crew where the problem is getting quotes out fast rather than coordinating a team, FlowSpec solves that step deeply. You handle scheduling however works for you (a calendar, a whiteboard, Xero Projects) and FlowSpec handles the quoting speed.
Xero is your system of record
If Xero already runs your bookkeeping, FlowSpec keeps the quote stage there too, priced from your own items and drafted with the right codes. One home for prices, quotes, and invoices. Tradify asks you to maintain a separate product catalogue and syncs accounting data across after the fact.
Tradify manages the full job lifecycle from enquiry to invoice. FlowSpec goes deep on the quoting step and drafts it into Xero in about 30 seconds, priced from your own items.
Pricing
Tradify charges per user across three tiers. FlowSpec is one plan, one rate, billed in AUD.
Unlimited quotes, whole-job voice input, your own Xero items as the price list, trade slang, per-user phrase memory, GST, and the draft quote into Xero. Xero integration included on every plan. All in, one rate, billed in AUD.
See the pricing page for the current rate.
Lite ~A$48/user (jobs, quotes, invoices, Xero sync). Pro ~A$52/user (adds scheduler, timesheets, forms). Plus ~A$62/user (adds purchase orders, inventory, GPS). Prices are set in USD and locked to an AUD rate at sign-up.
14-day free trial. Add-ons: Instant Website A$12/mo, SMS 20c per message.
Tradify includes scheduling, timesheets, and invoicing in every plan. FlowSpec goes deeper on Xero quoting at a single per-seat rate in AUD. For a sole trader who uses Xero and quotes several jobs a day, compare the quoting time saved against the cost of each tool. A 4-person team on Tradify Pro runs about A$208 per month. See the pricing page for the current FlowSpec rate.
FAQ
FlowSpec is a voice-to-Xero quoting specialist built in Australia: speak the whole job in natural language and FlowSpec drafts a priced quote into Xero from your own Xero items in about 30 seconds. Tradify is a full job management platform from New Zealand that covers quoting, scheduling, timesheets, invoicing, and reporting. Both connect to Xero, and the choice comes down to whether you want deep Xero quoting with voice input or a broader job management system.
Yes, Tradify syncs invoices, contacts, and payments with Xero. However, Tradify maintains its own product and price lists separately. FlowSpec connects to Xero via a two-way API: it syncs your Xero items in as your price list and drafts completed quotes back into Xero with line items, the matched contact, account codes, and tax types. FlowSpec keeps Xero as the single source of truth for pricing.
Tradify publishes prices in USD on tradifyhq.com. Australian customers pay an AUD-equivalent rate that is locked at sign-up based on the exchange rate at that time. FlowSpec is billed directly in Australian dollars at the published rate, so what you see on the pricing page is what appears on your statement.
Tradify uses manual quoting where you add line items from your product list, use saved templates, or build from kits. It has no voice input for quoting. FlowSpec takes a natural-language voice description of the whole job, parses it into line items, matches each to your Xero items at your sell prices, and drafts the quote into Xero in about 30 seconds.
Tradify charges per user per month across three tiers: Lite (about A$48), Pro (about A$52), and Plus (about A$62). A 4-person team on Pro costs roughly A$208 per month. FlowSpec is one all-inclusive per-seat plan in Australian dollars; see the pricing page for the current rate. FlowSpec covers quoting only; Tradify includes scheduling, timesheets, and invoicing.
Tradify’s quoting workflow involves opening a job, adding line items from your product list or templates, setting quantities and prices, and sending the quote. FlowSpec lets you speak the whole job in natural language and drafts a priced quote into Xero in about 30 seconds. For tradies who quote several jobs a day from site, the time difference adds up.
FlowSpec is built for the tradesman who runs on Xero. Speak the job, get a draft quote at your own prices. Watch the demo draft a real quote into Xero, and see the time it saves you each week.
Try the demo