Say “outdoor unit, plenum, 12 metres of flex, four ceiling diffusers, install labour” and FlowSpec drafts the quote into Xero, priced from your own Xero items, in about 30 seconds.
See it draft a real quote into Xero.
Sound Familiar?
Costing a ducted install in your head: the outdoor unit, the plenum, the flex duct metres, every ceiling diffuser. Miss the plenum or a couple of diffusers and the margin walks out the door.
Was it 10 metres of flex or 14? Four diffusers or five? You know the install cold, and holding every length and fitting in your head at quoting time is its own job.
Sitting at the kitchen table after a day of installs, rebuilding quotes line by line in a spreadsheet. By 9pm you are cooked and the numbers want more attention than you have left.
Many HVAC contractors spend 45+ minutes per quote after hours. That stacks up to 5+ hours a week of admin you can win back.
How It Works
The way you call a job on site is the way you quote it. Speak it, and the draft builds itself in Xero.
Talk through the install in ducted shorthand. “Outdoor unit, plenum, 12 metres of flex, four ceiling diffusers, install labour.” Record a memo or type it. It holds up on site with mucky hands and patchy signal.
FlowSpec reads the memo, splits the outdoor unit, plenum, flex runs, diffusers, and labour onto their own lines, and prices each from your own Xero items at your own sell prices. It learns the way you phrase HVAC jobs as you go.
A priced draft quote lands in Xero with the client matched or created, account codes set, and tax types applied. Review the lines, adjust anything you like, send. One tap and it is on its way.
A Real Ducted Install
Here is the spine of FlowSpec: a spoken job becomes a Xero quote, priced from your own Xero items, drafted with tax types and account codes, and it picks up how you quote as you keep going.
“Ducted install. One 14kW outdoor unit, return-air plenum, 12 metres of flex duct, four ceiling diffusers, and a day of install labour for two of us.”
Five clean lines: the outdoor unit, the plenum, 12 metres of flex, four diffusers, and install labour. Each priced from your own Xero items, each with its tax type, the client matched or created, account codes set.
The prices are yours. FlowSpec syncs your Xero items in as your price list, so every line reflects the sell rate you set, and it stays current as you update Xero. Want to see how that compares with the rest of the field? Read the FlowSpec comparison hub.
Features
Everything you need to quote from site, drafted into the Xero you already run.
Say “FCU” and it follows. FlowSpec reads HVAC shorthand: VRV, VRF, AHU, condenser, evap, plenum, flex duct, diffuser, damper, split, cassette, ducted, and plenty more. Call the job the way you do on site, and it learns your own phrasing over time.
FlowSpec syncs your items straight from Xero and prices every line from your own sell prices. The outdoor unit, the flex metres, each diffuser, the labour, all at the rates you charge, kept current as you update Xero.
The draft quote lands in Xero with account codes, tax types, and the client matched or created from the name, phone, and address you spoke. Review and send straight from Xero, with the spreadsheet step lifted out of the middle.
HVAC Quoting, Sorted
What You Can Quote
If you can describe it in a voice memo, FlowSpec can price it from your Xero items. Residential aircon, commercial fit-outs, maintenance agreements, it reads the lot. Do gas changeovers too? See gasfitter quoting software.
FAQ
FlowSpec suits HVAC contractors who run on Xero and want the quote drafted for them. You speak the ducted or split job the way you would on site, and FlowSpec drafts a priced quote into Xero from your own Xero items, with the client matched or created, account codes set, and tax types applied. It understands HVAC shorthand like VRV, VRF, FCU, AHU, plenum, flex duct, and diffuser, and it learns the way you phrase jobs over time.
Yes. Describe a ducted install (outdoor unit, plenum, flex duct runs, ceiling diffusers, install labour) or a split system (indoor unit, outdoor unit, pipe run, brackets, electrical connection, labour) in one go. FlowSpec pulls each item onto its own line, prices it from your Xero items, and drafts the quote into Xero ready to review and send.
Yes. FlowSpec drafts the quote straight into your Xero account, with line items, the matched or created client, account codes, and tax types already set. It syncs your Xero items in as your price list, so a Xero subscription is part of the setup.
Yes. Flex duct runs, rigid ductwork, plenums, diffusers, grilles, dampers, and the metres or units that go with them all become their own line. FlowSpec matches each one to your Xero item and prices it from your own sell prices, so a 12 metre flex run and four ceiling diffusers land in the draft at the figures you set.
Yes. FlowSpec prices every line from your own Xero items, your own sell prices. It syncs your items in as your price list and keeps them current as you update them in Xero, so each quote reflects the rates you actually charge rather than a generic figure.
Weighing up your options? The comparison hub lays out FlowSpec next to the other AU trade quoting tools, and other trades have their own page too, like gasfitter quoting software.
FlowSpec is the clear pick for HVAC contractors who run on Xero. Connect Xero, speak a ducted job, and watch your first priced quote draft itself in about 30 seconds. One all-inclusive, per-seat plan, so the 5+ hours a week you win back stay yours. See the current number on pricing.
Try the demoSee it draft a real quote into Xero.