Speak the job spec after measuring up and FlowSpec drafts the quote into Xero in about 30 seconds, priced from your own Xero items. Tiles, adhesive, grout, waterproofing, levelling, trims, removal, and labour, all from one voice memo.
See it draft a real quote into Xero.
Sound familiar?
A bathroom retile quote has layers: porcelain floor tiles at one rate, ceramic wall tiles at another, a mosaic feature strip at a third, then adhesive, grout, waterproofing membrane, waterproofing certificate, self-levelling compound, tile trims, old tile removal, disposal, and labour. You measure up in twenty minutes and spend the evening assembling it all in Xero line by line.
You priced floor tile adhesive and wall grout months ago. The items sit in Xero with the right sell prices. Now you are scrolling through the item list again, typing square metre quantities from the measurements on your phone. The prices are there, just slow to reach when you are doing it by hand for the third time this week.
Renovation season hits and you are measuring up two bathrooms and a kitchen in one day. Each one needs a detailed quote with tile supply, prep, waterproofing, and labour broken out. That is your evening gone, and the customer who gets a quote from the other tiler first usually goes with them. FlowSpec is built to get those quotes out the same day you measure up.
Worked example
You say:
"Bathroom retile for Sarah Chen, 42 Waratah Drive Queanbeyan. 12 square metres porcelain floor tiles, 18 square metres ceramic wall tiles, 3 linear metres mosaic border strip, adhesive 30 square metres, grout 30 square metres, waterproofing membrane 14 square metres, waterproofing certificate, self-levelling compound 6 square metres, chrome tile trim 8 metres, remove existing tiles and dispose, 3 days labour."
FlowSpec drafts into Xero:
| Item | Qty | Unit Price | Amount |
|---|---|---|---|
| Porcelain Floor Tiles (per sqm) | 12 | $85.00 | $1,020.00 |
| Ceramic Wall Tiles (per sqm) | 18 | $65.00 | $1,170.00 |
| Mosaic Border Strip (per lm) | 3 | $48.00 | $144.00 |
| Tile Adhesive (per sqm) | 30 | $12.00 | $360.00 |
| Grout (per sqm) | 30 | $8.00 | $240.00 |
| Waterproofing Membrane (per sqm) | 14 | $55.00 | $770.00 |
| Waterproofing Certificate | 1 | $250.00 | $250.00 |
| Self-Levelling Compound (per sqm) | 6 | $35.00 | $210.00 |
| Chrome Tile Trim (per m) | 8 | $18.00 | $144.00 |
| Old Tile Removal + Disposal | 1 | $650.00 | $650.00 |
| Tiling Labour (per day) | 3 | $650.00 | $1,950.00 |
| Subtotal (excl. GST) | $6,908.00 | ||
| GST | $690.80 | ||
| Total (incl. GST) | $7,598.80 | ||
Prices shown are examples. FlowSpec uses your own Xero sell prices.
How it works
Open FlowSpec on your phone and tap record. Talk through the job the way you would on a job sheet: tile type, area, quantities, adhesive, grout, waterproofing, levelling, trims, removal, labour, and the customer name and address. FlowSpec reads porcelain, ceramic, natural stone, mosaic, large format, and all the consumables that make up a tiling quote.
FlowSpec transcribes the memo, pulls out each line item, and matches it to your own Xero items at your own sell prices. Labour goes on at your day rate, GST is applied per line, and the client is matched or created in Xero from the name and address you said.
FlowSpec drafts the quote into Xero with the right line items, account codes, and tax types. Open it in Xero, check the numbers, and send. The customer has your quote the same day as the measure-up, while the other tiler is still writing theirs up after dinner.
Why tilers choose FlowSpec
Tiling quotes stack up: tiles by type and area, adhesive, grout, waterproofing, certificate, levelling, trims, removal, disposal, and labour. Speak the full job spec in one pass and FlowSpec catches each line. Nothing slips through because you said it all while the measurements were fresh.
FlowSpec syncs your Xero items as your price list. Porcelain floor tiles, ceramic wall tiles, adhesive by the square metre, waterproofing membrane, tile trim per metre, tiling labour by the day: priced at your own sell rates, updated when you update Xero. One source of truth.
Finish the measure-up, walk to the van, and record the job spec. The draft lands in Xero in about 30 seconds. Send it before you drive to the next job. Customers choose the tiler who quotes first, and FlowSpec makes that you.
Say "porcelain" or "ceramic" or "natural stone" and FlowSpec matches the tile type. Say "waterproofing membrane", "self-levelling", "tile trim", "grout", "mosaic border" and it finds the right Xero item. It learns your phrasing over time.
Waterproofing membrane, waterproofing certificate, self-levelling compound, substrate prep, and old tile removal are standard on bathroom and laundry quotes. Mention them in the voice memo and FlowSpec prices them from your own Xero items alongside the tiles and labour.
The quote lands in Xero as a real draft quote with line items, account codes, tax types, and the client matched or created. Review it, adjust if needed, and send from Xero. Your bookkeeper sees it the same way they see every other quote.
How it fits
Platforms like Tradify and ServiceM8 handle the full job lifecycle for tilers: scheduling, timesheets, job tracking, and quoting. Quotes Software and WorkArc offer tiler-specific features like waste calculation. They are good tools for that scope.
FlowSpec does one thing: it gets the priced quote into Xero fast. If you already run Xero and your prices are there, FlowSpec is the fastest way to turn a measure-up into a sent quote. Speak it, check it, send it.
Some tilers use FlowSpec alongside their job management tool: the job management platform handles scheduling and job tracking, and FlowSpec handles the quote. Others use FlowSpec and Xero alone. Both approaches work.
FAQ
It depends on what you need beyond quoting. Quotes Software and WorkArc have tiler-specific features like waste calculation and waterproofing line items. Job management platforms like Tradify and ServiceM8 handle scheduling, timesheets, and job tracking alongside quoting. FlowSpec focuses on one thing: getting the priced quote into Xero fast. You speak the job spec after measuring up, FlowSpec matches each line to your own Xero items at your own sell prices, and drafts the quote into Xero in about 30 seconds. For a tiler who already has their prices in Xero and wants quotes out the same day as the measure-up, FlowSpec is built for that.
Yes. Waterproofing membrane, waterproofing certificate, self-levelling compound, old tile removal, disposal, and substrate prep are all standard line items tilers carry in Xero. Mention them in the voice memo the way you would write them on a quote, and FlowSpec prices them from your own Xero items. The quote lands in Xero with every line priced and ready to send.
Yes. A bathroom job might have porcelain floor tiles at one rate, ceramic wall tiles at another, and a mosaic feature strip at a third. Speak each area and tile type separately in the voice memo: 12 square metres porcelain floor tiles, 18 square metres ceramic wall tiles, 3 linear metres mosaic border. FlowSpec matches each line to the right Xero item at the right price.
Yes, and Xero is the heart of it. FlowSpec drafts the quote straight into your Xero account as a real draft quote, with line items, the client matched or created, account codes, and tax types already set. It syncs your Xero items in as your price list, so every quote uses your own numbers. You will need a Xero subscription to use FlowSpec.
Yes. FlowSpec installs to your phone home screen as a web app. Finish the measure-up, walk to the van, and record the job spec while you are still on site. Tiles, adhesive, grout, waterproofing, levelling, trims, removal, labour. A draft quote lands in Xero in about 30 seconds. Send it before you drive to the next job, and the customer has your quote while the other tiler is still writing theirs up tonight.
FlowSpec handles any job you can describe: full bathroom retiles, kitchen splashbacks, laundry floors, outdoor entertaining areas, commercial fitouts. Speak whatever the job is and FlowSpec matches the line items to your Xero items. A three-line splashback quote takes about 10 seconds. A full bathroom with waterproofing, levelling, and multiple tile types takes about 30.
Try the demo and see FlowSpec draft a tiling quote into Xero from a voice memo. Your Xero items, your prices, about 30 seconds.
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