Speak the job spec after a roof inspection and FlowSpec drafts the quote into Xero in about 30 seconds, priced from your own Xero items. Colorbond, tiles, gutters, fascia, scaffold, removal, and labour, all from one voice memo.
See it draft a real quote into Xero.
Sound familiar?
A full re-roof quote runs long: Colorbond sheets, ridge capping, valley iron, sarking, battens, flashings, gutters, downpipes, fascia boards, soffit panels, fixings, scaffold hire, edge protection, old roof removal, skip bin, tip fees, roof labour, gutter labour, fascia labour. You write it up that night and realise the valley flashing or the extra downpipe slipped through. The margin tightens where the line was missed.
You priced Trimdek in Monument and quad gutter months ago. The items sit in Xero with the right sell prices. Now you are scrolling through the item list again, typing quantities from the notes on your phone, matching colours. The prices are there, just slow to reach when you are doing it by hand for the fourth time this week.
Storm season hits and every second call is a re-roof or a restoration. You ran four inspections today and each one needs a detailed quote with materials, scaffold, removal, and labour. That is your evening gone, typing quotes into Xero while the customers wait and the faster roofer gets the nod. FlowSpec is built to get those quotes out the same day you inspect.
Worked example
You say:
"Full re-roof for Dave Mitchell, 15 Banksia Crescent Belconnen. 180 square metres Colorbond Trimdek in Monument, ridge capping 32 metres, valley iron 18 metres, sarking 180 square metres, replace battens full roof, flashings around 2 skylights, 24 metres quad gutter Monument, 4 round downpipes Monument, replace fascia boards north and west elevations about 28 metres, scaffold 3 elevations 3 days, remove old concrete tiles and skip bin, tip fees, 4 days labour 2 roofers, 1 day labour plumber for gutters."
FlowSpec drafts into Xero:
| Item | Qty | Unit Price | Amount |
|---|---|---|---|
| Colorbond Trimdek Monument (per sqm) | 180 | $38.00 | $6,840.00 |
| Ridge Capping Monument (per m) | 32 | $28.00 | $896.00 |
| Valley Iron (per m) | 18 | $32.00 | $576.00 |
| Sarking (per sqm) | 180 | $8.50 | $1,530.00 |
| Timber Battens Full Replacement | 1 | $2,400.00 | $2,400.00 |
| Skylight Flashing Kit | 2 | $380.00 | $760.00 |
| Quad Gutter Monument (per m) | 24 | $42.00 | $1,008.00 |
| Round Downpipe Monument | 4 | $85.00 | $340.00 |
| Fascia Board Replacement (per m) | 28 | $55.00 | $1,540.00 |
| Scaffold Hire (3 elevations, 3 days) | 1 | $2,800.00 | $2,800.00 |
| Old Roof Removal + Skip Bin | 1 | $3,200.00 | $3,200.00 |
| Tip Fees | 1 | $650.00 | $650.00 |
| Roof Labour (per day, 2 roofers) | 4 | $1,400.00 | $5,600.00 |
| Plumber Labour (gutters, 1 day) | 1 | $950.00 | $950.00 |
| Subtotal (excl. GST) | $29,090.00 | ||
| GST | $2,909.00 | ||
| Total (incl. GST) | $31,999.00 | ||
Prices shown are examples. FlowSpec uses your own Xero sell prices.
How it works
Open FlowSpec on your phone and tap record. Talk through the job the way you would on a job sheet: material, profile, colour, quantities, gutters, fascia, scaffold, removal, labour, and the customer name and address. FlowSpec reads Colorbond profiles, tile types, gutter styles, and all the components that make up a roofing quote.
FlowSpec transcribes the memo, pulls out each line item, and matches it to your own Xero items at your own sell prices. Labour goes on at your day rate, GST is applied per line, and the client is matched or created in Xero from the name and address you said.
FlowSpec drafts the quote into Xero with the right line items, account codes, and tax types. Open it in Xero, check the numbers, and send. The customer has your quote the same day as the inspection, while the other roofer is still writing theirs up after dinner.
Why roofers choose FlowSpec
Roofing quotes run 10 to 20 line items. Speak the full job spec in one pass and FlowSpec catches sheets, ridge, valley, sarking, battens, flashings, gutters, downpipes, fascia, scaffold, removal, and labour. Nothing slips through because you said it all while the job was fresh.
FlowSpec syncs your Xero items as your price list. Colorbond Trimdek, quad gutter, scaffold hire, skip bin, roof labour by the day: priced at your own sell rates, updated when you update Xero. One source of truth.
Finish the roof inspection, walk to the van, and record the job spec. The draft lands in Xero in about 30 seconds. Send it before you drive to the next job. Customers choose the roofer who quotes first, and FlowSpec makes that you.
Say "Trimdek" or "Klip-Lok" or "Custom Orb" and FlowSpec matches the profile. Say "quad gutter", "box gutter", "round downpipe", "ridge capping", "sarking", "valley iron" and it finds the right Xero item. It learns your phrasing over time.
Scaffold hire, edge protection, old roof removal, skip bin, and tip fees are standard on re-roof quotes. Mention them in the voice memo and FlowSpec prices them from your own Xero items alongside the materials and labour.
The quote lands in Xero as a real draft quote with line items, account codes, tax types, and the client matched or created. Review it, adjust if needed, and send from Xero. Your bookkeeper sees it the same way they see every other quote.
How it fits
Platforms like Tradify, WorkBuddy, and FieldPulse handle the full job lifecycle for roofers: scheduling, timesheets, job tracking, compliance, and quoting. They are good tools for that scope.
FlowSpec does one thing: it gets the priced quote into Xero fast. If you already run Xero and your prices are there, FlowSpec is the fastest way to turn a roof inspection into a sent quote. Speak it, check it, send it.
Some roofers use FlowSpec alongside their job management tool: the job management platform handles scheduling and job tracking, and FlowSpec handles the quote. Others use FlowSpec and Xero alone. Both approaches work.
FAQ
It depends on what you need beyond quoting. Job management platforms like Tradify, WorkBuddy, and FieldPulse handle scheduling, timesheets, and job tracking alongside quoting. FlowSpec focuses on one thing: getting the priced quote into Xero fast. You speak the job spec after an inspection, FlowSpec matches each line to your own Xero items at your own sell prices, and drafts the quote into Xero in about 30 seconds. For a roofer who already has their prices in Xero and wants quotes out the same day as the inspection, FlowSpec is built for that.
Yes. FlowSpec reads Colorbond profiles (Trimdek, Klip-Lok, Corrugated, Custom Orb), tile types (Monier, Boral), ridge capping, sarking, flashings, battens, gutters, downpipes, fascia boards, soffit panels, and fixings. Say "180 square metres Colorbond Trimdek in Monument" or "24 metres quad gutter" the way you would on a job sheet, and FlowSpec matches each line to your own Xero items. It learns your phrasing over time, so the terms you use most become the ones it knows best.
Yes. Scaffold hire, edge protection, old roof removal, skip bin hire, and disposal fees are all standard line items roofers carry in Xero. Mention them in the voice memo the way you would write them on a quote, and FlowSpec prices them from your own Xero items. The quote lands in Xero with every line priced and ready to send.
Yes, and Xero is the heart of it. FlowSpec drafts the quote straight into your Xero account as a real draft quote, with line items, the client matched or created, account codes, and tax types already set. It syncs your Xero items in as your price list, so every quote uses your own numbers. You will need a Xero subscription to use FlowSpec.
Yes. FlowSpec installs to your phone home screen as a web app. Finish the roof inspection, climb down, and record the job spec while you are still on site. Colorbond sheets, ridge capping, gutters, fascia, scaffold, removal, labour. A draft quote lands in Xero in about 30 seconds. Send it before you reach the next job, and the customer has your quote while the other roofer is still writing theirs up tonight.
FlowSpec handles any job you can describe: full re-roofs, restorations (pressure wash, prime, re-bed, re-point, seal coat), patch repairs, gutter replacements, fascia-only jobs. Speak whatever the job is and FlowSpec matches the line items to your Xero items. A three-line repair quote takes about 10 seconds. A full restoration with 12 line items takes about 30.
Try the demo and see FlowSpec draft a roofing quote into Xero from a voice memo. Your Xero items, your prices, about 30 seconds.
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