Speak the job list after a walkthrough and FlowSpec drafts the quote into Xero in about 30 seconds, priced from your own Xero items. Carpentry, minor plumbing, painting, patching, doors, shelving, and labour, all from one voice memo.
See it draft a real quote into Xero.
Sound familiar?
Monday is a leaking tap and a sticking door. Tuesday is picture rails, a ceiling patch, and a new towel rail. Wednesday is flat-pack assembly and a fence paling. A roofer can reuse yesterday's quote as a starting point. A handyman starts from scratch every time, because the job mix changes with every customer. That is the quoting problem FlowSpec solves: speak the list, and the quote writes itself from your own Xero prices.
Handyman work runs on volume. You might quote five or six jobs in a day, each worth a few hundred dollars. Each one needs a proper quote with line items and GST. Typing them all into Xero that evening takes longer than the jobs themselves. The quotes that get sent at 9pm lose to the ones that arrive while the customer is still thinking about the job.
You carry rates for carpentry, minor plumbing, painting, tiling, plastering, and general maintenance. Some are per hour, some per metre, some per item. Quoting from memory is fast on site but risky when you forget the markup on the supply or underquote the painting because you were thinking about the plumbing. FlowSpec pulls the prices from Xero, so the right rate goes on every line regardless of which trade it falls under.
Worked example
You say:
"Kitchen and bathroom fix-up for Sarah Chen, 42 Wattle Street Tuggeranong. Replace kitchen mixer tap and supply lines, patch plaster above kitchen window about half a square metre, sand and repaint kitchen ceiling about 15 square metres two coats, rehang two internal doors that are sticking including plane and rehang, install 3 floating shelves in the pantry, replace cracked bathroom mirror 600 by 900, silicone around the bath, one day labour."
FlowSpec drafts into Xero:
| Item | Qty | Unit Price | Amount |
|---|---|---|---|
| Kitchen Mixer Tap Replacement (supply + install) | 1 | $320.00 | $320.00 |
| Supply Lines Replacement | 1 | $45.00 | $45.00 |
| Plaster Patch and Sand (per sqm) | 0.5 | $120.00 | $60.00 |
| Ceiling Repaint (per sqm, 2 coats) | 15 | $18.00 | $270.00 |
| Door Plane and Rehang | 2 | $95.00 | $190.00 |
| Floating Shelf Install (per shelf) | 3 | $65.00 | $195.00 |
| Bathroom Mirror Replacement (600x900) | 1 | $180.00 | $180.00 |
| Silicone Reseal (bath surround) | 1 | $85.00 | $85.00 |
| Handyman Labour (per day) | 1 | $650.00 | $650.00 |
| Subtotal (excl. GST) | $1,995.00 | ||
| GST | $199.50 | ||
| Total (incl. GST) | $2,194.50 | ||
Prices shown are examples. FlowSpec uses your own Xero sell prices.
How it works
Open FlowSpec on your phone and tap record. Talk through every task the way you would explain it to a mate: the tap, the plaster patch, the ceiling repaint, the doors, the shelves, the mirror, the silicone, and the labour. FlowSpec handles the full mix of trades in one pass, so you speak the job once and the quote covers everything.
FlowSpec transcribes the memo, pulls out each task, and matches it to your own Xero items at your own rates. Labour goes on at your day or hourly rate, GST is applied per line, and the client is matched or created in Xero from the name and address you said. Carpentry rates, plumbing materials, painting per square metre: all priced from one item list.
FlowSpec drafts the quote into Xero with the right line items, account codes, and tax types. Open it in Xero, check the numbers, and send. The customer has a professional itemised quote in their inbox before you leave the street, while the other handyman is planning to type theirs up tonight.
Why handymen choose FlowSpec
A handyman quote often crosses carpentry, plumbing, painting, tiling, and general maintenance in a single job. Speak the full list in one pass and FlowSpec matches each task to the right Xero item, regardless of which trade it falls under. One voice memo, one quote, every trade covered.
FlowSpec syncs your Xero items as your price list. Door rehang, plaster patch, shelf install, tap replacement, silicone reseal, labour by the hour or day: priced at your own sell rates, updated when you update Xero. One source of truth across every trade you cover.
Finish the walkthrough, step outside, and record the job list while every detail is fresh. The draft lands in Xero in about 30 seconds. Send it before you drive to the next job. Customers choose the handyman who quotes first, and FlowSpec makes that you.
A three-item quote takes about 10 seconds by voice. Replace a tap washer, install a door stop, tighten a loose handrail. Small jobs deserve proper quotes too, and FlowSpec makes them fast enough that you send them from the driveway instead of batching them up for tonight.
Say "plane and rehang" or "shave and refit" for the same job. FlowSpec learns how you talk about tasks and matches your phrasing to the right Xero item over time. The more you use it, the better it reads your shorthand.
The quote lands in Xero as a real draft quote with line items, account codes, tax types, and the client matched or created. Review it, adjust if needed, and send from Xero. Your bookkeeper sees it the same way they see every other quote.
How it fits
Platforms like ServiceM8, Tradify, and Jobber handle the full job lifecycle for handymen: scheduling, timesheets, job tracking, and quoting. They are good tools for that scope.
FlowSpec does one thing: it gets the priced quote into Xero fast. If you already run Xero and your prices are there, FlowSpec is the fastest way to turn a walkthrough into a sent quote. Speak it, check it, send it.
Some handymen use FlowSpec alongside their job management tool: the platform handles scheduling and job tracking, and FlowSpec handles the quote. Others use FlowSpec and Xero alone. Both approaches work.
FAQ
It depends on what you need beyond quoting. Job management platforms like ServiceM8, Tradify, and Jobber handle scheduling, timesheets, and invoicing alongside quoting. FlowSpec focuses on one thing: getting the priced quote into Xero fast. You speak the job list after a walkthrough, FlowSpec matches each task to your own Xero items at your own rates, and drafts the quote into Xero in about 30 seconds. For a handyman who already runs Xero and wants to quote on site before leaving the property, FlowSpec is built for that.
Yes. Handyman work crosses carpentry, minor plumbing, painting, tiling, patching, and general maintenance in a single job. Speak the full list in one voice memo and FlowSpec matches each task to the right Xero item. Replace a tap, patch plaster, repaint a ceiling, rehang two doors, install shelves: all in one quote, all priced from your own Xero items.
Yes, and small jobs are where it saves the most time. A three-item quote takes about 10 seconds by voice. The alternative is typing it into Xero that evening, which takes longer than the job sometimes did. When you run five or six small jobs a day, quoting by voice from the driveway keeps the admin from piling up.
Yes, and Xero is the heart of it. FlowSpec drafts the quote straight into your Xero account as a real draft quote, with line items, the client matched or created, account codes, and tax types already set. It syncs your Xero items in as your price list, so every quote uses your own numbers. You will need a Xero subscription to use FlowSpec.
Yes. FlowSpec installs to your phone home screen as a web app. Finish the walkthrough, step outside, and record the job list while every detail is fresh. Tap, door, plaster, paint, shelves, labour. A draft quote lands in Xero in about 30 seconds. Send it before you drive to the next job.
Handyman jobs often split between your materials and what the customer supplies. Say "customer supplying the tap, labour only for install" and FlowSpec quotes the labour line without the material. Or say "supply and install mixer tap" and both lines go on. You describe the job the way you would write it, and FlowSpec follows your lead.
Try the demo and see FlowSpec draft a handyman quote into Xero from a voice memo. Your Xero items, your prices, about 30 seconds.
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