Speak the job on site and FlowSpec drafts the quote into Xero in about 30 seconds, priced from your own Xero items. The AI reads trade shorthand, learns your vocabulary, and gets the line items right so you can send the quote before the drive home.
See it draft a real quote into Xero.
What AI quoting means for a tradesman
Walk through a site, see what is needed, and the quote is already forming. The tradesman knows the materials, the quantities, the labour. The problem is turning that into a typed, priced, formatted document in Xero. That translation step eats hours every week, usually at the kitchen table after the kids are in bed.
You have set your sell prices on your Xero items. The GPOs, the copper press fittings, the split systems, the concrete per cubic metre. Now you are looking them up manually, copying them into a quote line by line, hoping the customer is still warm by the time you hit send.
FlowSpec is the bridge between the scope in your head and the draft in Xero. You speak the job, the AI pulls out line items, matches them to your own Xero items at your own sell prices, and drafts the quote. About 30 seconds from spoken memo to a priced Xero draft. That is what AI quoting means for a tradesman: saying it once and getting a draft you can send.
A real job, start to finish
Here is a bathroom renovation: hot water valve, basin taps, shower mixer, toilet connection, 4 hours labour, the way it runs through FlowSpec.
What you say
"Bathroom reno for Sarah Chen at 22 Blackwood Crescent. Hot water TMV, basin mixer taps, shower mixer, new toilet cistern valve, 4 hours labour."
What FlowSpec does with it
About 30 seconds from the spoken memo to a draft sitting in Xero. The same job typed by hand takes 20 minutes or more.
How it works
Talk through the job and FlowSpec carries it the rest of the way.
Talk it through the way you would explain it to another tradesman on site. Name the customer, the address, the materials, the labour. Record by voice or type it out. FlowSpec reads trade shorthand across every trade and holds up with dirty hands and patchy signal, so you quote on the job instead of hours later.
The AI transcribes your memo, identifies each line item and quantity, and matches them to your own Xero items at your own sell prices. Your labour rate goes on, GST is applied per line, and the client is matched or created in Xero from the name and address you said. When a term is ambiguous, FlowSpec shows you the candidates so you pick the right one.
A priced draft quote lands in your Xero account with the right line items, account codes, and tax types. Review it, adjust anything you want, and send. The customer has your quote while the job is still fresh. FlowSpec learns the phrasing you use, so each quote reads cleaner than the last.
What makes it AI
A spoken job becomes a priced Xero quote. Here is what happens between the two.
FlowSpec transcribes your voice memo using an AI model trained to read spoken language. It picks up trade abbreviations, product names, and the shorthand you use with other tradesmen. GPO, TMV, FCU, DN50, split system, flex duct, batten holder, choc block, and hundreds more.
The AI parses your spoken memo into individual line items with quantities. "4 GPOs, 2 RCDs, 30 metres TPS" becomes three separate lines, each with the right quantity. It separates materials from labour, reads prices when you say them, and handles the natural, messy way tradesmen describe a job.
Each extracted item is matched to the best item in your own Xero account. The matching uses fuzzy search and vector similarity, so "GPO" matches your "General Purpose Outlet" item and "copper press 20mm" matches your "Copper Press Fitting DN20". When it is ambiguous, FlowSpec shows you the candidates and you pick the right one.
FlowSpec remembers the phrasing you use. The first time you say "chook wire" and pick "Chicken Wire Mesh 50m roll", it remembers that match. The next time, it goes straight to the right item. Your own shorthand becomes the shorthand FlowSpec knows best, and each quote reads cleaner than the last.
Works across every trade
Switchboard upgrades, GPOs, RCDs, cable runs, downlights, smoke detectors. Say it in sparky shorthand and FlowSpec prices every component from your Xero items. Electrician quoting
Bathroom renovations, hot water systems, TMVs, copper press, PVC drainage. Talk through the rough-in and get a priced draft in Xero before you leave site. Plumber quoting
Split systems, ducted installs, FCUs, flex duct, ceiling diffusers, refrigerant pipe. Describe the system and FlowSpec prices it from your own Xero items. HVAC quoting
Slabs, driveways, footings, exposed aggregate, reinforcement mesh, pump hire. Say the area and the spec, FlowSpec prices it at your rates. Concreter quoting
Interior and exterior, prep work, primer, topcoats, ceiling and trim. Describe the rooms, the surface areas, and the finish, and get a priced quote ready to send. Painter quoting
Carpenters, landscapers, gasfitters, roofers, tilers, fencers. Any trade that quotes from a price list in Xero can use FlowSpec. The AI learns the terms specific to your trade. See all trades
Why FlowSpec
Every line comes in at your own sell prices, the ones you already maintain in Xero. Update an item in Xero and FlowSpec picks up the change. Your prices, your margin.
A real Xero draft quote with line items, account codes, tax types, and the client matched or created. Open it in Xero, review, and send. No re-keying, no copy-paste.
FlowSpec installs to your phone home screen as a web app. Record the job standing at the board, in the driveway, or on the roof. 30 seconds talking beats 45 minutes typing at the kitchen table.
Running a crew? Everyone quotes from the same Xero connection and the same price list. The admin connects Xero once, invites the team, and every quote goes into the same Xero account with the author's name on it.
AI quoting landscape
A few AI quoting tools have appeared in Australia. Some use market-rate pricing, some generate their own estimates. FlowSpec is the one that quotes from your own Xero items at your own sell prices. If you already run Xero and want the quote to draft straight in, that is the difference that matters. See the detail on the compare hub, or read about voice quoting for Xero in Australia.
FAQ
For a tradesman who runs Xero, FlowSpec is the AI quoting tool built for the job. You speak the work on site and FlowSpec drafts the quote into Xero, priced from your own Xero items, with the client matched or created, account codes set, and tax types applied. It reads trade shorthand across electrical, plumbing, HVAC, concreting, painting, carpentry, and more, and it learns your phrasing over time. A few AI quoting apps have appeared in Australia, and FlowSpec is the one that lives inside the Xero you already run and quotes from your own sell prices.
You describe the job by voice or text, the way you would explain it to another tradesman on site. The AI transcribes it, identifies each line item (materials, labour, quantities), and matches them to the items in your Xero account at your own sell prices. It then drafts a complete quote in Xero with line items, account codes, tax types, and the client matched or created. The whole process takes about 30 seconds from spoken memo to a priced Xero draft.
FlowSpec sits alongside Xero, using it as the source of truth for your items, prices, and clients. Every quote FlowSpec creates is a real Xero draft quote that lives in your Xero account. You review it, adjust anything you want, and send it from Xero. FlowSpec handles the quoting step so you spend less time typing and more time on the tools.
FlowSpec works with any trade that quotes from a price list in Xero. It reads shorthand for electricians (GPO, RCD, DB), plumbers (DN50, copper press, TMV), HVAC technicians (FCU, split system, flex duct), concreters, painters, carpenters, landscapers, gasfitters, roofers, and more. It learns the specific terms you use, so your own vocabulary becomes the vocabulary it knows best.
FlowSpec connects to your Xero account through Xero's official OAuth flow, the same secure method Xero uses for all its connected apps. Your voice recordings are transcribed and then deleted. Your Xero data stays in your Xero account, and FlowSpec reads your item prices to build the quote. The AI model used for transcription and parsing does not train on your data.
Speak the job, get a priced Xero draft in about 30 seconds, on your own prices. FlowSpec runs on one all-inclusive, per-seat plan, with every feature included.
Try the demoSee it draft a real quote into Xero.