Want faster Xero quoting and less platform? FlowSpec drafts a spoken quote into Xero from your own prices in about 30 seconds, and leaves scheduling, timesheets, and job management to the tools you already run.
See it draft a real quote into Xero.
The quick answer
If you only need fast Xero quoting, FlowSpec is the lighter pick. You speak the job, and FlowSpec drafts a priced quote into Xero from your own Xero items in about 30 seconds.
Tradify still wins when you want the full job management platform: quoting, scheduling, timesheets, job tracking, purchase orders, and invoicing together in one place. The honest split is the whole platform against the one job done fast. Pick by which job you actually want done.
The rest of this page walks the FlowSpec quoting flow step by step, shows a sole-trader worked example, and answers the questions tradies ask when weighing the two. See the wider field on the comparison hub.
How the quoting works
Four steps, about 30 seconds. This is the whole of FlowSpec, the one job done fast.
Record a short voice memo the way you would tell your offsider. FlowSpec reads trade slang and abbreviations like GPO, RCD, PRV, and TMV, and it learns the way you phrase jobs over time.
FlowSpec matches each line to your own Xero items, so every quote uses your own sell prices. Keep your prices current in Xero and every new quote follows along.
Give the customer name, phone, and address, and FlowSpec matches an existing Xero contact or creates a fresh one. The right details land on the quote.
FlowSpec drafts a real Xero quote with line items, account codes, and tax types. Open Xero, give it a glance, and send. Your scheduling and timesheets stay wherever they already live.
Want this same flow framed around the platform you already run? See the full FlowSpec vs Tradify comparison.
The honest split
Two tools shaped for two different jobs. Here is the fair read so you can choose with open eyes.
FlowSpec does a single thing and keeps it light. You speak a job, and it drafts a priced quote into Xero from your own Xero items, with the matched contact, account codes, and tax types. It reads trade slang and learns your phrasing. Everything else, your scheduling, your timesheets, your job tracking, stays with the tools you already use. The whole product is fast quoting into Xero.
Tradify runs the whole trade business in one place: quoting with kit bundles and branded templates, scheduling with Google Calendar sync, timesheets, job tracking, purchase orders, and built-in invoicing that syncs to Xero, MYOB, or QuickBooks. It started in New Zealand and has a strong following across Australia. If you want a single system to run a crew from enquiry to invoice, that breadth is the point, and Tradify is built for it.
So the choice is clean. Want the whole platform under one roof? Keep Tradify. Want the quoting step itself to take about 30 seconds and land straight in Xero? That is the lighter job FlowSpec is built for.
A worked example
Meet a one-person outfit who signed up for Tradify, then realised she was paying for a crew she runs solo.
Jo runs a solo painting business in Brisbane. She signed up for Tradify because it looked like the full package: quoting, scheduling, timesheets, invoicing. A few months in, she realised she was the only person on the tools, so the scheduling board, the timesheet tracker, and the subcontractor management were solving problems she already handles in her head and her calendar. What actually ate her time was the quoting, the hour at the kitchen table each night typing up line items from the day's walk-throughs.
With FlowSpec, Jo finishes a site walk-through and speaks into her phone on the way to the ute: "Three-bedroom repaint, prep and two coats throughout, ceiling whites, feature wall in the master, 4 days labour, customer is the Nguyens on Aspinall Street." FlowSpec matches each line to her own Xero items at her own sell prices, calculates GST, matches the Nguyen contact in Xero, and drafts the quote. About 30 seconds, done in the driveway.
By the time Jo is home the quote is already a draft in Xero, ready for a glance and a send. Her evenings come back, and her books stay clean because the quote was Xero-native from the first word. When you book your own jobs and keep Xero as the source of truth, the lighter tool is the right tool. New to the idea of speaking a quote into Xero? Start with voice quoting for Xero in Australia.
Pricing for quoting only
When quoting is the whole job, weigh a single per-seat rate against paying for the wider platform in full.
Unlimited quotes, voice input, Xero item sync, trade slang, and GST handling. One all-inclusive, per-seat plan, everything in.
See the current rate on pricing.
Three tiers from about $48 to $62 per user per month for the wider platform. The right call when you use the scheduling, timesheets, and invoicing you are paying for.
14-day free trial.
Tradify gives you a broad platform for the money, and per-user pricing scales with your team. FlowSpec is one all-inclusive, per-seat plan for fast quoting on its own. When quoting is the only job, the value is the hours it gives back: speak a quote in about 30 seconds in place of an evening of typing, and you reclaim hours every week.
FAQ
Yes. If quoting into Xero is the part you want to speed up, FlowSpec is the lighter pick. You speak the job, and FlowSpec drafts a priced quote into Xero from your own Xero items in about 30 seconds. It stays focused on that one job and leaves scheduling, timesheets, and job management to the tools you already run. Tradify is the broader platform: choose it when you want quoting, scheduling, timesheets, and invoicing together in one place.
That is exactly what FlowSpec is built for. Instead of typing line items one at a time, you speak the job the way you would tell your offsider. FlowSpec matches each line to your own Xero items at your own sell prices, adds the contact details, account codes, and tax types, and drafts the quote into Xero. The whole step takes about 30 seconds.
FlowSpec replaces the quoting step, the part where you sit down and type a quote that could be spoken in about 30 seconds. Tradify also runs scheduling, timesheets, job tracking, purchase orders, and built-in invoicing. If you rely on those, keep Tradify and let FlowSpec handle the spoken Xero quote. If quoting into Xero is the main thing you wanted, FlowSpec on its own covers it.
Yes. Keep Tradify for scheduling, timesheets, and job management, and add FlowSpec for fast voice quoting. FlowSpec drafts quotes directly into Xero, and Tradify syncs with Xero for invoicing, so each tool owns a clean part of the workflow. Start FlowSpec alongside what you have and see how the quoting step feels.
If quoting is the only job, compare a single per-seat rate against a full job management platform. FlowSpec is one all-inclusive, per-seat plan with unlimited quotes and every feature included, with the current rate on flowspec.com.au/pricing. Tradify runs from about $48 to $62 per user per month for the wider platform. When you want voice quoting on its own, the value comes down to the hours FlowSpec gives back: speaking a quote in about 30 seconds in place of an evening of typing adds up to hours back each week.
Weighing other tools too? The comparison hub lays out the wider field, and the FlowSpec vs Tradify page goes feature by feature.
FlowSpec is the clear pick for tradies on Xero who want fast quotes and a clean day. Watch it draft a real quote into Xero from a spoken job, and see how the quoting step feels.
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