Want voice quoting and not the whole field-service platform? FlowSpec drafts a spoken quote into Xero from your own prices, and leaves scheduling and dispatch to the tools you already run.
See it draft a real quote into Xero.
The quick answer
If you only need fast Xero quoting, FlowSpec is the lighter pick. You speak the job, and FlowSpec drafts a priced quote into Xero from your own Xero items in about 30 seconds.
ServiceM8 still wins when you want the whole platform: scheduling, dispatch, timesheets, job forms, and built-in invoicing in one place. The honest split is the whole platform against the one job done fast. Pick by which job you actually want done.
The rest of this page walks the FlowSpec quoting flow step by step, shows a sole-trader worked example, and answers the questions tradesmen ask when they weigh the two. See the wider field on the comparison hub.
How the quoting works
Four steps, about 30 seconds. This is the whole of FlowSpec, the one job done fast.
Record a short voice memo the way you would tell your offsider. FlowSpec reads trade slang and abbreviations like GPO, RCD, PRV, and TMV, and it learns the way you phrase jobs over time.
FlowSpec matches each line to your own Xero items, so every quote uses your own sell prices. Keep your prices current in Xero and every new quote follows along.
Give the customer name, phone, and address, and FlowSpec matches an existing Xero contact or creates a fresh one. The right details land on the quote.
FlowSpec drafts a real Xero quote with line items, account codes, and tax types. Open Xero, give it a glance, and send. Your scheduling and dispatch stay wherever they already live.
Want this same flow framed around the platform you already run? See the full FlowSpec vs ServiceM8 comparison.
The honest split
Two tools shaped for two different jobs. Here is the fair read so you can choose with open eyes.
FlowSpec does a single thing and keeps it light. You speak a job, and it drafts a priced quote into Xero from your own Xero items, with the matched contact, account codes, and tax types. It reads trade slang and learns your phrasing. Everything else, your scheduling, your dispatch, your day, stays with the tools you already use. The whole product is fast quoting into Xero.
ServiceM8 runs the whole field-service business in one place: scheduling, dispatch, timesheets, job forms, online booking, and built-in invoicing that can sync to Xero. Quoting sits among those many features. If you want a single system to run a crew end to end, that breadth is the point, and ServiceM8 is built for it.
So the choice is clean. Want the whole platform under one roof? Keep ServiceM8. Want the quoting step itself to take about 30 seconds and land straight in Xero? That is the lighter job FlowSpec is built for.
A worked example
Meet a one-person outfit who runs the calendar in his head and the books in Xero. Dispatch is a job he does not have.
Sam runs a solo maintenance gig. He is the only person on the tools, so a daily dispatch board and a team roster solve a problem he does not have. What eats his time is the quoting, the half hour at the kitchen table each night turning the day's site visits into quotes. He looked at ServiceM8 and saw a strong platform, then realised he would pay for scheduling, dispatch, and timesheets to reach the one feature he wanted.
With FlowSpec, Sam wraps a job and speaks into his phone walking back to the ute: "Supply and fit a new mixer tap, replace two isolation valves, 2 hours labour, customer is the Patterson job on Hindmarsh Drive." FlowSpec matches each line to his own Xero items at his own sell prices, calculates GST, matches the Patterson contact in Xero, and drafts the quote. About 30 seconds, done in the driveway.
By the time Sam is home the quote is already a draft in Xero, ready for a glance and a send. His evenings come back, and his books stay clean because the quote was Xero-native from the first word. When he books his own jobs and keeps Xero as the source of truth, the lighter tool is the right tool. New to the idea of speaking a quote into Xero? Start with voice quoting for Xero in Australia.
Pricing for quoting only
When quoting is the whole job, weigh a single per-seat rate against paying for the wider platform in full.
Unlimited quotes, voice input, Xero item sync, trade slang, and GST handling. One all-inclusive, per-seat plan, everything in.
See the current rate on pricing.
Tiered plans from about $29/mo to about $379/mo for the wider platform. The right call when you use the scheduling and dispatch you are paying for.
14-day free trial.
ServiceM8 opens cheaper at the entry tier and gives you a broad platform for the money. FlowSpec is one all-inclusive, per-seat plan for fast quoting on its own. When quoting is the only job, the value is the hours it gives back: speak a quote in about 30 seconds in place of an evening of typing, and you reclaim hours every week.
FAQ
Yes. If quoting is the part you want to speed up, FlowSpec is the lighter pick. You speak the job, and FlowSpec drafts a priced quote into Xero from your own Xero items in about 30 seconds. It stays focused on that one job and leaves scheduling, dispatch, and timesheets to the tools you already run. ServiceM8 is the broader platform: choose it when you want the whole field-service operation in one place.
That is exactly what FlowSpec is. It is a voice-to-Xero quoting tool and nothing heavier. Speak a job memo, and FlowSpec matches the line items to your own Xero prices, adds the contact, account codes, and tax types, and drafts the quote into Xero. Your scheduling, your dispatch, and your day planning stay wherever they live today.
FlowSpec replaces the quoting step, the part where you sit down and type a quote that could be spoken in about 30 seconds. ServiceM8 also runs scheduling, dispatch, timesheets, job forms, and built-in invoicing. If you rely on those, keep ServiceM8 and let FlowSpec handle the spoken Xero quote. If quoting into Xero is the main thing you wanted, FlowSpec on its own covers it.
Yes. Plenty of tradesmen keep ServiceM8 for scheduling and job management and add FlowSpec for fast quoting. FlowSpec drafts quotes into Xero, and ServiceM8 syncs with Xero for invoicing, so each tool owns a clean part of the workflow. Start FlowSpec alongside what you have and see how the quoting step feels.
If quoting is the only job, compare a single per-seat rate against a platform you pay for in full. FlowSpec is one all-inclusive, per-seat plan with unlimited quotes and every feature included, with the current rate on flowspec.com.au/pricing. ServiceM8 runs tiered plans from about $29/month to about $379/month for the wider platform. When you want voice quoting on its own, the value comes down to the hours FlowSpec gives back: speaking a quote in about 30 seconds in place of an evening of typing adds up to hours back each week.
Weighing other tools too? The comparison hub lays out the wider field, and the FlowSpec vs ServiceM8 page goes feature by feature.
FlowSpec is the clear pick for tradesmen on Xero who want fast quotes and a clean day. Watch it draft a real quote into Xero from a spoken job, and see how the quoting step feels.
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