Xero is the ledger you keep. FlowSpec is the voice that writes the quote into it. Speak the job, and a priced draft quote lands in your Xero account, using your own Xero items, with GST and account codes already set.
See it draft a real quote into Xero. Xero subscription required.
The Quick Answer
FlowSpec and Xero do two different jobs. Xero is your accounting system of record, where your items, contacts, and books live. FlowSpec is a voice quoting layer that runs on top. You speak a job, and FlowSpec drafts a priced quote into the Xero you already run, using your own Xero items. Keep Xero, add the voice. See the wider field on our compare hub.
Side by side
The honest framing is “Xero on its own” beside “Xero with FlowSpec on top.” Same account, same items, same books.
| Task | Xero on its own | Xero with FlowSpec |
|---|---|---|
| Type a quote line by line | Yes | Yes, still there when you want it |
| Speak a job and get a priced quote | Manual entry | Yes, in about 30 seconds |
| Understand GPO, RCD, PRV, TMV and more trade slang | Plain text only | Yes |
| Price from your own Xero items | Yes | Yes, FlowSpec syncs them in |
| GST and tax types applied per line | Yes | Yes |
| Quote lands in Xero as a real draft | You build it there | Yes, FlowSpec writes it in |
| Invoices, bank rec, BAS, payroll | Yes | Yes, Xero keeps doing it |
| Quote from site with your hands full | Typing on a phone | Yes, a voice memo |
| Time per quote | Several minutes of typing | About 30 seconds of talking |
Same Xero account, same items, same books. FlowSpec changes how the quote gets in there.
Curious whether Xero ships voice on its own? See does Xero have voice quoting.
A worked example
Take a real job: a kitchen rewire. Twelve double GPOs, three RCBOs, thirty metres of TPS cable, six hours labour, for Sarah Nguyen at 14 George Street. Here is the manual Xero flow beside the spoken FlowSpec flow. Both finish as the same draft quote in Xero.
Same destination, same prices, same draft in Xero. The spoken path just gets you there from the kerb. Walk through the steps in detail on how to quote in Xero by voice.
The round trip
Here is the end-to-end loop. Xero stays the system of record the whole way through, and your prices come from one place: your own Xero items.
You keep your inventory items in Xero with your own sell prices. RCBOs, GPOs, TPS cable, mixer taps, copper, units, fittings. Xero is the master list. When a price moves, you update it in Xero.
Connect FlowSpec to Xero with one OAuth login. FlowSpec pulls your Xero items in as its price list. Update an item in Xero and FlowSpec picks up the new price on its own, so you maintain prices in one place.
Open FlowSpec, tap record, talk in trade shorthand. FlowSpec transcribes, extracts every line item, matches each to your own Xero items, and calculates GST. It also learns your phrasing, so your usual jobs get quicker each time.
A fully priced draft quote appears in your Xero account, with the matched or created contact, your own line items at your own sell prices, account codes, and tax types. Review it in FlowSpec or open it in Xero. It is a real Xero quote either way.
Send the quote from Xero or straight from FlowSpec. When the job wraps, you invoice through Xero as usual. Your invoicing, bank rec, BAS, and payroll stay with Xero. Xero handles the books; FlowSpec handles the voice quoting.
What each tool does
Your accounting system of record. Invoices, bills, bank reconciliation, BAS, payroll, reports, contacts, and your items with your own sell prices. Xero is the foundation that most Australian trade businesses run their books on.
The voice that writes the quote into your ledger. You talk through a job, FlowSpec extracts line items, matches them to your own Xero items, applies your own sell prices, calculates GST, and lands a draft quote in your Xero account. One job, done well: a voice memo becomes a Xero quote in about 30 seconds.
Xero is the ledger you keep. FlowSpec is the voice that writes the quote into it. FlowSpec runs with your Xero subscription, and Xero runs happily on its own when typed quotes suit you. The wedge is the voice layer: priced from your own Xero items, drafted into Xero, built for Australian trades.
Fair’s fair
FlowSpec is an add-on cost, and it earns its keep when quoting is a real bottleneck. Here is when typing quotes in Xero stays the right call.
You quote a couple of jobs a week and the line items repeat. Typing in Xero is quick enough.
You quote from the office with both hands free, so a keyboard already works for you.
An office admin handles your quoting and is fast at it. FlowSpec adds the most for the person quoting from site.
Where any of those fit, Xero on its own is a solid setup. Where you are a sole trader or small crew quoting on site and giving up evenings to typing, FlowSpec on top is the voice layer that buys those evenings back.
Pricing
FlowSpec sits beside your Xero subscription. Xero stays whatever plan you already pay for. FlowSpec adds the voice layer at one per-seat rate.
Whatever Xero tier you run today, from Starter upward. That keeps your books, your items, and your sell prices. FlowSpec reads those items and leaves your plan untouched.
FlowSpec runs on one all-inclusive, per-seat plan, with unlimited quotes and every feature included. See the current number on our pricing page.
Buy back a few hours a week of after-hours quoting and FlowSpec earns its keep many times over. Try the demo to see it draft a real quote into Xero.
FAQ
Quoting in Xero is manual entry, line by line. FlowSpec adds the voice layer on top: you describe the job out loud, FlowSpec extracts each line item, matches it to your own Xero items, and drafts the quote straight into your Xero account in about 30 seconds. Xero keeps doing the accounting; FlowSpec writes the quote into it.
Connect FlowSpec to Xero with one secure OAuth login. FlowSpec syncs your Xero items in as your price list. When you speak a job, FlowSpec matches each line to your own Xero items, applies your own sell prices, calculates GST, matches or creates the customer, and lands a real draft quote in your Xero account with account codes and tax types already set.
FlowSpec writes draft quotes into Xero and creates a new contact when a customer is not already there. It reads your Xero items to build your price list. Your invoices, bills, bank feeds, BAS, and payroll stay exactly as they are. The link uses official Xero OAuth, so you keep full control and can revoke FlowSpec from your Xero settings whenever you like.
FlowSpec adds the voice layer to the Xero you already run. You speak the job instead of typing it, FlowSpec understands trade slang like GPO, RCD, PRV, and TMV, and a priced draft quote lands in Xero in about 30 seconds. It also learns how you quote, saving your phrasing and your usual line items over time. Xero stays your ledger; FlowSpec is the voice that writes the quote into it.
Yes. FlowSpec runs on top of Xero and sends every quote into your Xero account, so an active Xero subscription is part of the setup. FlowSpec prices from your own Xero items and drafts into Xero, which keeps one source of truth for your prices and your accounting. If you are new to Xero, their Starter plan is the entry-level option many Australian trade businesses begin with.
Yes. Every FlowSpec quote is a genuine Xero draft quote, with your own line items, your own sell prices, the matched or created contact, account codes, and tax types. Open it in Xero and it looks and behaves like a quote you built there by hand. Review it in FlowSpec or in Xero, then send it the way you always have.
FlowSpec is the clear fit for tradesmen on Xero. Connect your Xero in a couple of minutes, talk through a job, and watch a priced draft quote land in Xero. See it draft a real quote into Xero.
Try the demoXero subscription required.