Walk the site, talk the job, and the quote builds itself in Xero. Speak the concrete, framing, roofing, plasterboard, fixtures, and labour into a voice memo, and FlowSpec drafts a priced quote into Xero in about 30 seconds, every line at your own Xero sell prices. Cubic metres, lineal metres, and square metres all land on one clean quote.
See it draft a real bathroom renovation into Xero.
The Builder's Quoting Squeeze
A reno or an extension carries a long materials list across every trade stage, and pricing it the old way means a second shift at the desk. Here is the squeeze, and the way out.
You walk the site with the homeowner, talk through the scope, take your notes, then drive home and turn it all into a quote. The concrete goes in by the cubic metre, the framing timber by the lineal metre, the roofing and plasterboard by the square metre, the tapware and fixtures by the unit, and then your labour and any allowances on top. By the time you have keyed every line into a spreadsheet or into Xero by hand and checked your margins across the stages, the evening is gone and the client is still waiting.
Speed wins the job. The builder who gets a clear, itemised quote back the same afternoon is the one who books the reno. FlowSpec hands you that speed. Talk through the scope into your phone before you leave site, and the quote is sitting in Xero as a draft by the time you are back at the ute. Your evening stays yours, and the homeowner has a number while the walk-through is still fresh in their mind.
Every line carries your own Xero sell price, so the margin you set on a cubic metre of concrete, a run of framing timber, or a square of Colorbond is the margin on the page. FlowSpec was built side by side with working tradesmen across the trades. Sparkies on Xero quote the same way over on the electrician quoting software page, chippies do it on the carpenter quoting software page, and the concrete crews do it on the concreter quoting software page.
Every Unit, One Quote
Builder quotes mix every unit of measure on the same page. FlowSpec keeps each one where it belongs.
Concrete for the slab, the footings, and the piers goes in by the cubic metre. Say 6 cubic metres of 25 MPa and FlowSpec pulls out the concrete line, matches it to your Xero item, and carries 6 as the quantity at your own rate per cubic metre. Strengths ride along too, so 25 MPa and 32 MPa stay as separate lines when you call them out.
Wall frames, roof trusses, bearers, joists, studs, and top plates all run by the lineal metre or the length. Say 120 lineal metres of 90 by 45 treated pine and FlowSpec matches the framing item at your Xero price. Sizes stay separate, so 90 by 45 studs and 140 by 45 bearers land as their own lines.
Roofing, plasterboard, tiling, flooring, insulation, and cladding all read by area. Say 85 square metres of Colorbond roofing and 110 square metres of plasterboard and each one lands on its own line with your Xero sell price per square metre. The roof and the walls sit side by side on one draft, each with the right unit.
Tapware, GPOs, light fittings, door handles, and anything you count by the piece goes in by the unit. Labour goes in by the hour. Say 2 basin mixer taps and 24 hours labour and each one carries through at your Xero price. Allowance items work the same way: say a plumbing allowance of two thousand and FlowSpec carries it as a line.
Whatever unit you keep on the item in Xero is the unit FlowSpec quotes on. For the wider picture of how this works across Xero, the voice quoting for Xero in Australia page walks the whole flow.
A Worked Reno
Here is a bathroom renovation, spoken on site and built into Xero. Demolition, waterproofing, tiling, fixtures, and labour, all in one go.
Said while standing in the bathroom, walking the scope with the client. About 40 seconds of talking.
Nine lines, four different units, one contact, and your margin on every row, drafted into Xero as a real quote you open and send. The waterproofing and tiles came through as square metres, the fixtures by the unit, the allowance and labour by the hour, and the demo as a lump. You walked the bathroom, talked the reno, and the quote built itself.
Your Xero Price List
FlowSpec reads the items you have in Xero and turns them into the price list it quotes from. Your numbers, kept in one place.
Your concrete grades, your framing timber sizes, your roofing products, your plasterboard, your fixtures, your allowance items, and your labour rate already live in Xero as items with your own sell prices. FlowSpec syncs them in as the price list it quotes from. Set up once, and your catalogue is ready to speak against.
Say “25 MPa concrete” or “Colorbond roofing” or “basin mixer tap” and FlowSpec matches the words to the right Xero item and the right unit. It reads building terms from slab to fit-out: concrete, rebar, formwork, treated pine, LVL, trusses, sarking, Colorbond, plasterboard, cornices, tiles, tapware, GPOs, and more. And it learns the names you use as you go.
Each matched line carries your own Xero sell price, so the margin you set on a cubic metre of concrete or a square of roofing is the margin on the page. Update a price in Xero and the next quote picks it up. Your cost-and-margin maths stays in Xero where you already run it, and the quote shows the client your sell number.
FAQ
For a builder who runs Xero, FlowSpec is built for the job. Walk the site and talk the whole scope, from slab to fit-out, and FlowSpec drafts a priced quote into Xero using your own Xero items, with the client matched or created, account codes set, and tax types applied. It handles cubic metres of concrete, lineal metres of framing timber, square metres of roofing and plasterboard, and unit counts of fixtures and fittings, all on the one quote. A handful of voice-quoting apps have appeared, and FlowSpec is the one that lives inside the Xero you already run and quotes from your own sell prices.
Yes. Speak the whole job in one go and FlowSpec builds it as a single Xero draft with every line item. A bathroom renovation with demolition, waterproofing, tiling, plumbing rough-in, fixtures, and labour all lands on one quote, each line at your own Xero sell price. You group the stages how you like in Xero after the draft lands, and the client sees the full scope with one total.
Yes, and Xero is the heart of it. FlowSpec drafts the quote straight into your Xero account as a real draft quote, with line items, the client matched or created, account codes, and tax types already set. It syncs your Xero items in as your price list, so every quote uses your own numbers. You will need a Xero subscription to use FlowSpec.
Yes. Renovations and extensions are the sweet spot. They carry a mix of material types, a range of units, and enough line items to eat an evening of desk work. Speak the scope and FlowSpec lays it out: concrete by the cubic metre, framing by the lineal metre, roofing and plasterboard by the square metre, fixtures by the count, and labour by the hour. The client gets a clear, itemised quote while the site visit is still fresh.
Yes. FlowSpec prices every line from your own Xero items, which means your own sell prices, the ones you have already set. When you update an item in Xero, FlowSpec picks up the change. So a bathroom renovation comes out at your margin, with the waterproofing, the tiles, the tapware, the plumbing allowance, and your labour rate all at the numbers you quote on.
FlowSpec works for any trade that quotes from Xero. Builders, electricians, plumbers, carpenters, concreters, landscapers, painters, HVAC techs, roofers, fencers, tilers, plasterers, gasfitters, and solar installers all quote the same way. The voice engine reads each trade's vocabulary, and the Xero integration is the same across the board. Browse the trade pages from the comparison hub.
Lining FlowSpec up against other tools? Browse the full comparison hub to see how the spoken Xero quote sits beside the rest.
FlowSpec is the clear pick for builders who quote on Xero. Watch it draft a real reno into Xero from your own sell prices, and win back the hours you spend on quoting after the site visit. One all-inclusive, per-seat plan.
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